Our client, a housing non-profit, is seeking an Executive Assistant to the CEO in New York City. The hours are 9:00am – 5:30pm with some flexibility as needed and requires five days a week in the office.

Responsibilities:
• Serve as the primary point of contact for the CEO, managing communications (written, electronic, and telephonic) professionally and promptly
• Manage and maintain the CEO’s complex calendar, including scheduling meetings, appointments, and travel arrangements
• Represent the CEO’s office professionally with internal and external stakeholders, including donors, community leaders, partners, government officials, staff, and clients
• Schedule meetings, prepare and distribute materials, and respond to needs for the Board of Directors
• Attend Board meetings, prepare accurate minutes, and ensure timely follow-up on action items
• Maintain the Board data portal to ensure information is accurate and accessible
• Provide administrative and project support to the Executive Leadership Team
• Coordinate and follow up on meetings and Board interactions
• Support key organizational events, including fundraisers, donor meetings, and public engagements
• Manage correspondence, reports, and documentation for the CEO’s office
• Maintain office supplies and services to support smooth operations
• Supervise the receptionist responsible for greeting guests, answering phones, and sorting mail
• Ensure proper records management in accordance with organizational policies and legal requirements

Qualifications:
• 3+ years of experience as an Executive Assistant or in a similar administrative role
• Strong calendar management and travel coordination skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Excellent written, verbal, and interpersonal communication skills
• Proven ability to manage sensitive and confidential information with discretion
• Detail-oriented, proactive, organized, and able to prioritize in a fast-paced environment

Compensation/Benefits:
• Up to $85–105K base salary plus bonus
• Competitive medical and dental plans with coverage available for spouse, domestic partner, and dependents
• Generous PTO
• 403(b) retirement plan with match
• Paid holidays, personal and sick time
• Tuition assistance and professional development opportunities
• FSAs for healthcare, transit, and childcare