Our client is seeking two experienced Executive Assistants to support senior leaders within the Insurance Investments group following a recent acquisition. These roles require strong organizational skills, comfort supporting large and highly active teams, and the ability to manage heavy travel, meeting coordination, and expenses in a fast‑paced corporate environment. Hours are generally 8:30am–5:30pm with flexibility for earlier or later start times as needed. The roles are fully onsite five days per week.

Key Responsibilities:

• Provide high‑level administrative support to Managing Directors and senior team members within Insurance Investments
• Manage complex calendars with frequent changes, coordinating internal and external meetings across teams
• Coordinate heavy domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Prepare and submit expense reports accurately and on time
• Support meeting logistics including room bookings, catering coordination, materials preparation, and printing as needed
• Serve as a key point of contact for internal stakeholders and external partners
• Partner closely with other Executive Assistants to ensure seamless coverage and collaboration
• Maintain discretion while handling confidential information and sensitive communications

Qualifications:

• 7–10+ years of Executive Assistant experience in a corporate or professional services environment
• Background in financial services or insurance strongly preferred; consulting, tech, or real estate also considered
• Experience supporting large, highly active teams with significant travel and meeting volume
• Strong organizational skills with exceptional attention to detail
• Proficiency in Outlook and Microsoft Office
• Ability to remain flexible, responsive, and solutions‑oriented in a fast‑paced setting
• Professional, calm demeanor with strong judgment and communication skills

Compensation/Benefits:

• Up to $120K–$125K base salary + discretionary bonus, paid overtime, and stock options
• Medical, dental, and vision coverage starting day one (low employee contribution; multiple plan options)
• PTO package
• Free breakfast, lunch, coffee, and snacks daily with full access to an onsite café
• 401(k) with employer match
• Health savings account and commuter benefits
• Fitness reimbursement up to $750/year (ClassPass eligible)
• Fertility, adoption, and family‑planning benefits
• Pet insurance and backup childcare