Our client is seeking a proactive, high‑energy Executive Assistant to support a Managing Director and broader BioPharma team. This is a high‑visibility team support role requiring strong prioritization skills, flexibility, and the ability to operate confidently in a constantly evolving environment. The role supports a senior leader based remotely as well as a broader team and requires someone who can balance competing demands while maintaining strong relationships across stakeholders. Hours are typically 8:30/9:00am–5:30/6:00pm with flexibility for overtime as needed, and the role follows a hybrid schedule of four days onsite.

Key Responsibilities:

• Provide executive‑level administrative support to a Managing Director and a team of senior professionals
• Manage complex, high‑volume calendars with constant changes and competing priorities
• Coordinate domestic travel, including frequent trips across time zones
• Support scheduling of meetings, calls, and team coordination across multiple stakeholders
• Anticipate scheduling conflicts and proactively resolve issues
• Process expense reports accurately and in a timely manner
• Serve as a professional point of contact for internal stakeholders and team members
• Assist with onboarding logistics and team coordination as needed
• Partner with other Executive Assistants to ensure seamless support and communication
• Maintain discretion and professionalism when handling confidential information

Qualifications:

• 3–5+ years of Executive Assistant experience
• Financial services experience strongly preferred; open to high‑growth startup environments with similar pace
• Strong calendar management experience in high‑volume, fast‑paced environments
• Ability to prioritize effectively and manage multiple competing demands
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Proactive, flexible, and team‑oriented mindset
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Compensation/Benefits:

• Up to $120K base salary + paid overtime + discretionary bonus
• Company‑paid healthcare (multiple plan options; employee contribution required)
• Fertility, adoption, and surrogacy benefits
• Employee and family assistance programs (counseling, legal services, financial support)
• Tuition reimbursement
• Generous PTO package
• Hybrid schedule: four days onsite, one remote