Contract Administrator

PSI, an ESS company, partners with educational and school health staff who are passionate about their profession and value innovation and creativity. For over 45 years, PSI and ESS have been proud to continually develop new and exciting services for schools and for our staff. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Determine annual client billing rates and allocations to support accurate contracts, billing, and financial planning.
• Develop, prepare, and distribute annual contracts to partner schools, incorporating comprehensive cost analyses and supporting documentation.
• Oversee the contract lifecycle by tracking, managing, and ensuring the timely return of executed agreements.
• Collaborate with school leadership to revise contract amounts as needed throughout the academic year, ensuring financial data reflects current service needs.
• Issue and manage revised contracts to maintain alignment with updated staffing and budgetary requirements.
• Monitor district fund allocation to ensure sufficient budgetary provisions are in place for contracted services.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in finance, accounting, business administration, or a related field.
• 3+ years of experience in budgeting, cost analysis, and financial modeling.
• Familiarity with school district budgeting cycles, funding sources (e.g., state and federal education funds), and academic year planning.
• Experience with financial or ERP systems (e.g., Oracle, SAP, Workday, or school-specific systems like PowerSchool).
• CRM or contract management platforms (e.g., Salesforce, DocuSign, PandaDoc).

KEY SKILLS:

• Financial modeling & cost analysis
• Project and deadline management
• Strong written and verbal communication
• Attention to detail with contract language
• Strategic thinking & adaptability

ESS ADVANTAGES:

• Health insurance (medical, dental, vision, life, disability insurance, and more!)
• 401(k)
• PTO (vacation, sick, personal)

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 25 pounds.
• While performing the duties of this job, the employee regularly stands, walks, sits, uses hands to finger, handle, or feel, reaches with hands and arms, talk or hear.

VISION REQUIREMENTS - Close vision (clear vision at 20 inches or less) to work on the computer.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic.)

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons, with or without notice.  The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.