Float Assistant (8364) City of London, England

We are looking for Float Assistant to join a tier 1 investment bank for 9 month contract (PAYE), London based. Our client is a global market leader in investment banking, securities, investment management and wealth management services.

Department Profile:
• We have over 1200 employees
• Spanning 3 floors of 20 Bank Street
• 45 administrative/secretarial staff
• 25 temps
• 7 floats

Team Profile:
Global institutions. Cutting-edge hedge funds. Industry innovators. Sales, trading, and market-making services as we work to find new forms of investment to generate superior returns.
Sales & Trading has a requirement for a contingent/contract worker to assist their global team based in the London office. Throughout your contingent/contract assignment  you will be provided with a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.

Primary Responsibilities:
• First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments
• Extensive Diary management – Arrangement of meetings/conference calls/interview schedules and management of calendar
• Extensive Travel – complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc
• Visa Arrangement
• Room Bookings – organise room bookings and catering internal and external
• Transportation – booking cabs, hotel bookings, providing currency etc
• Phone Coverage – extensive phone coverage using the dealerboard & avaya phone
• Conference Calls – organise conference calls/video conferences for entire team
• Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise
• Invoice Management –Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise
• Buddy system – working alongside Assistants making sure there is desk coverage at all time and assisting during absences or whenever necessary
• Databases/Spreadsheets - Maintaining accurate client information and update Firm client information
• Presentation Material - Provide intermediate to advanced levels of Word, Excel & Powerpoint for presentation material preparation
• Documentation - Prepare, complete and distribute materials as necessary
• Maintain confidentiality on all aspects of workload
• Hours: 8-5:30pm (1 hour for lunch) Must be flexible as hours can change

Skills required:
• Excellent understanding of urgency
• Ability to work quickly and accurately under pressure in a trading floor environment.
• Ability to work independently
• Ability to pick up new systems quickly
• Ability to organise and prioritise complicated travel
• Excellent attention to detail
• Able to manage stress, personable, self-confident
• Ability to anticipate needs, particularly for repeated tasks
• Demonstrates outstanding work ethic
• Flexible on working hours and understanding of the business demands
• Produces high quality, accurate timely work
• Adapts communication style to needs of audience
• Able to anticipate problems and offer solutions