This position is no longer open for applications

Closing Date: 5/08/2021

An exciting opportunity for a Workforce Planning Coordinator has arisen to support the Organising committee for Birmingham 2022. They are looking for a someone who will be able to come in and hit the ground running and join a friendly team. The purpose of this role is to work across the Organising Commitee to understand and capture the pre-Games through to Games-Time resourcing requirements across different staff types.

This role will develop a Games workforce plan that meets the operational needs of the organisation and is aligned to overall headcount budget and organisational priorities. The successful candidate will be organized and have a professional manner and will be given the opportunity to support applicable projects across the Workforce function to support the organisation in it’s preparation for Games time.

Responsibilities

• Participate in venue operation planning and assist in the central coordination of workforce data capture and management
• Accurately forecast and maintain the headcount plan for functional areas balancing operational requirements with fiscal responsibilities.
• Optimise, challenge and refine headcount requirements through facilitating the challenge to service levels, delivery models, job redesign and quantitative evaluations.
• Support the organisation in the development of effective organisational structures and deployment plans to support the evolution of the Organising Committee to Games time.
• Provide support to the organisation in the creation of paid staff and volunteer Games-time job descriptions and Games time organisational structures.
• Work closely with Back Office Shared Services and HR Operations to identify and coordinate data process maps to align with workforce planning priorities and processes.
• Assist in the task of matching workforce from pre-games to Games time positions in the workforce budget management system. Furthermore, assist in the analysis of identifying opportunities and risks within the workforce plans
• Perform the role of key facilitator of the deployment and dissolution conversations, ensuring all relevant information is captured and shared appropriately
• Perform the responsibilities of a reporting assistant for key milestone reporting under the guidance of the relevant Workforce and Finance staff, and attend internal meetings as required to present and discuss data

For a complete list of responsibilities please refer to the job description

Skills & Experience

Essential

• Exceptional organisational and project management skills
• Strong decision-making skills in a fast-paced environment
• Highly proficient with the Microsoft suite of applications, including MS Excel
• Experience in Workforce Planning within a complex organisation
• Experience working with complex human resourcing systems and processes
• Experience in the management and analysis of large volumes of data

Desirable

• Higher educational qualifications in HR, Workforce Planning, Workforce systems or related disciplines
• Knowledge of organisational design
• Knowledge of employment and OHS legislation
• Experience in Workforce Planning or Operations in an event environment will be well regarded

Salary: £30,000 per annum
Start Date: ASAP
Location: Birmingham

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.

Birmingham 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Birmingham 2022 jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).
On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Birmingham 2022 jobs site under the current vacancies drop down.