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Senior Business Assistant

Senior Business Assistant (MAS Bus Asst) Guildford, England

Salary: GBP30000 - GBP30000 per annum + plus attractive benefits

We are recruiting for a fabulous organisation who are continuing to steadily grow, and they are seeking a motivated and highly organised individual to join their Operations Team as a PA/Senior Business Assistant.

Salary £30,000 per annum, plus benefits

The ideal candidate will have passion for business administration as this is an extremely fast paced and varied role.

Duties to include:

  • Diary management, managing extremely busy and ever-changing diaries.
  • Meeting Management including taking the lead on all meeting requirements and related logistics, creating meeting documents such as agendas, minutes and presentations.
  • General admin such as producing presentations and reports, proof reading, drafting letters, amending documents, maintaining and updating physical and cloud based filing systems, dealing with incoming mail, printing, scanning, liaising with external IT support to ensure queries resolved in timely fashion.
  • Assisting in the set up of supplier contracts for customers, both UK and international.
  • Sales team administration, including drafting letters and managing responses to international government departments.
  • Customer services, including answering the phone, screening calls, taking messages, ensuring they are followed up.
  • Arranging all logistics pertaining to travel and events (including international conferences and stakeholder workshops) will likely be a growing part of this role once it is safe to travel and meet in groups again.
  • Adhoc: this role will involve many adhoc projects which vary across the different internal teams as the need arises.

 

Skills and experience

  • PA support experience at C-suite level
  • Strong administration and customer service skills
  • Highly responsive, proactive and solutions driven individual
  • Highly organised, excellent multitasker and extremely detailed oriented
  • Proven ability to effectively prioritise workflow and work with changing priorities
  • Professional with high standards of ethics, confidentiality, diplomacy and discretion to handle sensitive information
  • Solid experience with office management systems
  • Familiarity with online calendars and cloud systems
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