This position is no longer open for applications

We are looking for a Secretary  for one of our clients with the following details:  

Start date: 01-Jan-2024

End Date: 31-Jul-2024

Location: Korea and Qatar

Work Status : Resident Onshore, Single

Qualification and Experience Required:

• 2+ years of experience as Technical or Administrative Assistant
• Bachelor’s degree
• Substantial Experience in office administrative role
• Competence in use of MS Office applications like Excel, Word and Power Point,
• knowledge of Document Controlling preferred
• Good Communication skills and fluency in English

Activities

• Promote & comply with applicable safety instruction and other Company HSE procedures in all activities
• Carry out work in compliance with Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices
• Treat all information obtained during course of the work with confidentiality
• Provide support with the scheduling and coordination of meetings, appointments, and meeting room bookings as required
• Act as first point of contact for visitors, control the movement of incoming and outgoing visitors ensuring that they are always escorted
• Arrange transportation, shuttles, drivers for meetings outside office premises
• Organize business lunches, special deliveries, etc.
• Maintain the Package leave schedule for Korea

In liaison with the CONTRACTOR representative for all items part of the Services to COMPANY:

• Carry out customary administration and paperwork processes (photocopy/scan dispatch and filing of documentation)
• Prepare business cards, stamps, and other related work order requests for the project
• Assist the team in liaising with CONTRACTOR for day-to-day queries, raise issues and follow-up on their behalf (AC, offices, stationery, IT, etc.)
• Ensure that the project office always has an adequate stock of stationery items, pantry consumables and the like
• Ensure all Services to COMPANY are provided according to the CONTRACT
• Ensure efficient communication with all other NOC Technical Assistant
• To define and maintain a proper electronic filing structure

Other responsibilities:

• Maintain the Letter Register along with the Contract Engineer
• To ensure along with Technical Assistant arrangements for mission orders
• To carry out any other duties or tasks that may be assigned by hierarchical superiors
• Dispatching Letters and Minutes of Project meetings to all attendees
• Sending TQR’s and DEV’s to Engineers through Manasa
• Maintain Register for TQRs, DEVs, MOM’s of Gallaf Batch 3 CPP EPC6) Korea

If Interested Kindly apply.