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Assignment

Education Solutions in Medical Devices Nordics arranges Professional Education (ProfEd) courses for Healthcare Professionals (HCPs) to educate them in different surgical techniques/procedures. The role as Event Coordinator includes responsibility for the Nordic Health Care Compliance records/documentation, contracts, invitations, travel arrangements, materials, logistics, budgets, payments and disclosure for these ProfEd courses and educational grants.

Examples of what you will do

• Administrate and maintain an efficient and compliant event process end-to-end.
• Healthcare Compliance (HCC) processes and transparency, including system approvals, create and archive contracts, invitation letters and other documentation.
• Coordinate all involved internal stakeholders, as well as contacts to Health Care Professionals (HCPs) and meeting organizers.
• Register participants to courses.
• Amex travel & meetings logistics - request and budgets.
• PO & invoice handling - create Purchase Order (PO) requests for all event related costs.
• HCP payments and expense compensations – PO requests, request for payment and payroll.
• Prepare material needed for the events, i.e. order material and coordinate deliveries, print agendas, diplomas, name badges, evaluation forms.
• Budget / cost information - Tracking of number of customers trained, budget follow-up and tracking of educational grants for disclosure.

Safety and Ethics

Naturally, you will respect and work within the J&J Business Conduct Policy, HCC guidelines and the J&J Credo and will represent J&J in a professional and ethical way in all situations. Authorities In line with the responsibilities. Key Relationships Internal & External customers Professional Education Managers, Medical Devices Nordics Sales Managers & Area account Managers, Medical Devices Nordics EMEA Education Solutions community

About you

Required

• Experience in working with administration including many processes and guidelines to follow.
• Process and project management skills. Provision of timely agreed material to the stakeholders.
• Good System & Computer knowledge (Microsoft Office), and ability to quickly learn and adapt to new IT systems.
• Good written and verbal communication skills.
• Well structured, focused & setting clear priorities.
• Attention to details, sense of urgency.
• Customer focus for both internal and external customers. Ability to develop close relationships with customers and colleagues at all levels.
• Positive attitude

Merit

• Experience in similar role within Medical Devices or other Healthcare business with tasks within Health Care Compliance.
• Experience in purchase orders and invoicing.
• Experience in legal and/or compliance contracting

Key Skills Education & Qualifications

Three-year high school, required,  Post high school training, preferably. 

Languages: Fluent in Swedish & English, written and spoken, required. Knowledge in Danish or Finnish will be considered a merit. 

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