Engineering Documentation Specialist (GMP / CMMS)

12-month contract

Swindon SN3

Mon–Fri 08:30–16:40 (37.5 hrs/week)

£14.50–£16.41 per hour

Gi Group is recruiting on behalf of a global life sciences company providing products and services used across scientific research, healthcare and industrial laboratories. We’re looking for an Engineering Documentation Specialist (GMP / CMMS) to provide high-level administrative and documentation support to the Engineering – Operations function within a pharmaceutical environment.

This role is ideal for someone who enjoys keeping systems organised and compliant, while supporting day-to-day engineering operations and proactively improving documentation processes.

You will help ensure maintenance and engineering documentation is accurate, controlled and inspection-ready, in line with GMP, Good Documentation Practice (GDP) and site procedures. You’ll also support purchasing/admin activity and coordinate with vendors and contractors.

Engineering Documentation Specialist Key responsibilities:

Documentation / Document Control

• Draft, format, edit and update SOPs, Work Instructions, procedures, forms and technical documentation
• Work closely with engineering teams and SMEs to support document reviews and updates
• Coordinate document review/approval workflows and obtain approvals for new and updated procedures
• Maintain accurate, controlled records to ensure documents are audit/inspection-ready (GMP/GDP compliant)
• Support extension requests for re-planning scheduled maintenance tasks
• Maintain equipment certificate documentation, ensuring maintenance documentation and equipment spares are completed

CMMS Administration

• Administer maintenance tasks and records within the Computerised Maintenance Management System (CMMS)
• Support equipment certificate documentation including:
• review/creation of equipment spares
• constructing maintenance procedures using vendor documentation and site SME input

Purchasing Support

• Coordinate quotations with suppliers and vendors
• Raise and track purchase requisitions for goods and services

Vendor & Contractor Coordination

• Liaise with vendors and support booking of site-specific training
• Track vendor activities and ensure service reports, certificates and records are received and filed correctly
• Coordinate booking-in and scheduling of contractors/vendors for site work

What we’re looking for:

• 5–7 years’ experience in administration, technical documentation, engineering/maintenance support or a related role
• Strong organisational skills, communication skills and technical writing ability
• Excellent attention to detail and confidence managing multiple priorities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience using purchasing systems and document management systems (desirable)
• Experience in a pharmaceutical, life sciences, manufacturing or other regulated environment (preferred)
• Knowledge of GMP and Good Documentation Practice (GDP) (advantageous)
• Qualifications: high school diploma (or business administration / technical subject qualification)
• Experience in an engineering/technical environment is highly preferred

Engineering Documentation Specialist Key competencies:

• Strong stakeholder management and coordination across internal teams, vendors and contractors
• Highly organised, with good planning and prioritisation skills
• Able to work independently, manage time effectively and follow tasks through to completion
• Committed to maintaining accurate, compliant and well-controlled documentation

Apply today to be considered for this Engineering Documentation Specialist (GMP / CMMS) contract role based on-site in Swindon (SN3).