This position is no longer open for applications

We are seeking an enthusiastic, and switched-on person to join our friendly administration team. This is an all-round administration role encompassing reception, facilities management, and accounts payable.

Based in our head office in Waterloo, the role will have you assisting the Logistics Team in tracking, recording, reconciling our Logistics and 3PL accounts costs and Invoices, end to end Accounts Payable comprising Invoice Entry & Payments Supplier Reconciliations and Supplier enquiries.

Key Responsibilities: 

Tasks assigned by the Manager Accounts Payable, including, but not Limited to the following:

• Track, monitor and record details of all Freight & Logistics invoices received from our Suppliers and from the Brands Internally.
• Work with the Logistics Team in Shared Services in reviewing Freight Costs and confirming accuracy.
• Enter these into our ERP.
• Consult with Logistics Providers and the Logistics Team when errors with charges occur and facilitate credits.
• Track and monitor these credits and enter into our ERP.
• Assist with Printing (when necessary) & Distribution of Invoices that are sent to the Accounts Payable Mailbox, for all brands, moving these invoices to the correct folder within the AP Mailbox.
• Assist with Creditor Reconciliations
• Undertake Account Reconciliations for Logistics & 3PL Warehouse suppliers on a weekly and monthly Basis.
• Scanning of all Payment files to the Relevant Brand Directories
• Active involvement in procedural change and process initiatives
• Active involvement in the Business Wide ERP Project, through User Acceptance Testing, attendance at Project meetings, and regular feedback to the Project Team
• The AP Team also keep an ear out for the Reception Bell and deal with Couriers & Visitors ate Reception between 12:30pm – 1:00pm.

Skills Required: 

• Ability to manage time and adhere to extremely strict deadlines.
• Excellent verbal and written communication skills and a friendly, professional manner
• Ability to Negotiate with Logistics & 3PL service providers, when raising concerns with regard to costs and overcharges, and credits required.
• Strong computer skills with proficiency in Microsoft suite of products
• Strong Account Reconciliations experience
• Excellent attention to detail
• Possess a positive and “can do” attitude.
• Previous reception and accounts experience preferred.
• Ability to multitask. 
• Ability to work as part of a team.
• Have the drive and enthusiasm required to work in a fast-paced growing company.
• High level of organisational skills