Temporary to Permanent Contract

My client, a successful SME organisation based in Edinburgh City Centre have an immediate requirement for an experienced PA to support their Senior Management and Stakeholder team of 4.

Responsibilities will include:

• Provide PA and secretarial support to the Senior Management team.
• Booking and arranging complex travel, transport and accommodation requests.
• Manage multiple diaries and manage email inbox.
• First point of contact for Senior Management team which will include screen and direct phone calls, distribute correspondence, handle general request requests and queries appropriately.
• Preparation and follow up for meetings including note taking, production of reports, presentations, and briefings.
• Coordinate events and ensure Management team have appropriate material.
• Maintaining office and electronic filing systems which will include both paper and cloud storage. 
• Assisting in other ad hoc administrative duties to ensure the smooth running of the office.

To be considered for this position, candidates must have the following background and experience:

• Solid experience of working as a PA at Executive/Senior/Stakeholder level.
• Ideally you will have experience of working within a professional SME organisation, within a varied and hands on position, providing support depending on the needs of the business and team.
• Advanced IT skills are essential, this should include MS Outlook, Word, Excel & PowerPoint. Ideally you will also have experience of using SharePoint and cloud based storage technology.
• Exceptional attention to detail, accuracy, organisational, planning and prioritising skills are essential.
• Confident and professional communication skills, written and verbal.
• Able to use your own initiative to complete tasks and work unsupervised.
• Candidates should be in a position to commence work with minimal notice.