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Contract Administrator

Contract Administrator (OL1) Kingston Upon Hull, England

Salary: GBP11.5 - GBP11.5 per hour

An exciting opportunity has arisen to join a leading facilities management provider as a contract administrator based on their prestigious manufacturing site in Hull. The purpose of this role is to provide exceptional customer service and comprehensive financial and administrative services, reporting directly into the facilities manager. This role is on a part time basis on 20 hours a week. 

Some key responsbiltiies include:

  • Compiling of the Contract Review Business packs.
  • Conducting supplier surveys
  • Compiling of the Customer Monthly Management Report
  • Liaising with the client regarding payment of invoices
  • Site inductions
  • Helpdesk duties such as logging, distributing and closing of reactive calls on desired system.
  • Update labour allocations
  • Obtaining supplier quotes and uploading onto the internal system for client approval
  • Maintaining the stationery supply
  • Reception cover if applicable
  • Updating Portals as and when required
  • Support the preparation and delivery of monthly Contract Reviews.
  • Co-ordination of the billing application, calculating margins, raising invoices and submitting to client
  • Creation and review of management reports
  • Raising Purchase Orders
  • Comprehensive spend tracking
  • Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
  • Drive high quality financial performance to influence P&L result.
  • Ad-hoc reporting as requested by Business Unit or Business/Finance.
  • Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
  • Reporting and management of work management system
  • Logging hazards & customer feedback on the QHSE Management Portal
  • Subcontractor reviews
  • Log books compliance
  • Maintain eLogbooks

Key Requirements for the role: 

  • Educated to GCSE level with passes in both Maths and English
  • Highly computer literate
  • Superior written and verbal communication skills with strong oral presentation skills.
  • A basic understanding of business and customer-facing environments.
  • Used to being a part of a high-performing team.
  • Customer focus skills with a passion for customer service.
  • Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels
  • Self-motivated and ambitious
  • Results/task orientated, with attention to detail and accuracy
  • Excellent time management and organisational skills
  • Commitment to continuous improvement
  • Ability to work as part of a team, as well as independently
  • The individual must be willing to undertake travel as the role/business requires
  • DESIRABLE: higher educational qualifications to A level or degree (or equivalent)
  • DESIRABLE:  Formal training in the use of Excel, Word and presentation software packages
  • DESIRABLE:  Understands the requirements of operating in a contract environment.
  • DESIRABLE: Previous experience of a service industry role using operating systems such as Dynamics AX.

 If you think you fit the skills and experienced required for the role please click apply or call Olivia Lawson on 01132 345745 for more information. 

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