JOB TITLE: Payroll Administrator / Payroll coordinator / Payroll Specialist

12 Month Fixed Term Contract

DEPARTMENT: Finance

REPORTS TO: Payroll Manager

SALARY: Negotiable – Based on experience

WORKING PATTERN: 09:30 – 17:30 or 09:00 – 17:00 (35 hours) 4 days office, 1 day working from home.

JOB PURPOSE

To assist in delivering multiple complex payrolls across the business.

KEY RESPONSIBILITIES

• Administer the full payroll life-cycle each month – responsible for Retail, Women’s, and Foundation payrolls, with shared responsibility for Casuals payroll.
• Prepare and process all incoming payroll data, including new starters, leavers, changes, and time sheets. Calculate statutory and legislative adjustments, including pension, sickness, maternity, and average holiday pay.
• Administer deductions for salary sacrifice schemes, including CCV, C2W, and Pension.
• Manage incoming and outgoing RTI submissions – tax codes, SL1/2, RTI notifications, FPS.
• Reconcile payrolls for sign-off.
• Generate and upload BACS files for net pay and third-party payments.
• Create, balance, and post payroll journals.
• Distribute payslips and P45s.
• Provide timely and accurate month-end reporting to various stakeholders and third-party providers.
• Manage payroll queries effectively, delivering a high level of customer service.

PERSON SPECIFICATION

Cultural Attributes

• Thinks ahead and generates ideas
• Values and respects others, builds relationships, collaborates
• Gets things done, delivers to high standards, takes responsibility

Personal Attributes

• Naturally organised, with a drive for efficiency
• Exceptional attention to detail
• Positive and flexible approach to work
• Strong communication skills

Skills and Experience

• Experience within an in-house (not outsourced or bureau) payroll function
• Comprehensive knowledge of UK payroll legislation, including PAYE, NI, statutory payments, and ability to complete manual calculations
• Proficient in Microsoft Excel (formulas, lookups, pivot tables)
• Experience with iTrent (desirable)