Job Title:  Estates Admin & Transport Coordinator

Type of Business: Public Sector

Location: Rotherham area

Salary: £28,019 + benefits 

Duration:   Full time / 37 hours per week

GI Group are seeking for a highly organised, proactive individual to support the Estates team for our Public Sector client in Rotherham.

This varied role combines transport coordination, fleet compliance, admin support, finance processing, and health & safety records management. You’ll be the key contact for Estates, helping keep operations running smoothly and safely.

Key responsibilities:

·        Support smooth campus operations and safe fleet management.

·        Act as the main contact for Estates.

·        Liaise with staff, students, contractors, and emergency services.

·        Support the Director and Estates team across three campuses.

·        Manage minibus bookings, driver rotas, and fleet compliance.

·        Respond to transport issues, delays, and accidents.

·        Process orders, invoices, purchase orders, and contracts.

·        Maintain CAFM/CRM systems and compliance records.

·        Support emergency response, fire evacuations, and radio communication.

·        Line manage the Estates Admin Apprentice.

Essential requirements:

·        Experience in an estates or facilities environment with strong administrative skills.

·        Strong understanding of regulations, compliance, and accurate recordkeeping.

·        Ability to maintain systems and databases to a high standard.

·        Excellent communication and relationship-building skills across multiple sites.

·        Experience supporting or supervising colleagues and managing workloads effectively.

·        Level 2 qualification in English and Maths, or willingness to work towards this.

·        Additional qualifications in business administration, customer service, or IT systems would be an advantage.

·        Proficient in Microsoft or Google systems and online packages.

·        We welcome applications from candidates with transferable skills and relevant experience.

Hiring Contact: Joanne Smith

Agency: GI Group Recruitment Ltd

If you would like any further information about any vacancies before applying, please feel free to contact or on 07552 342472     #LI-JS1