Job Title: Deputy Facilities Manager

Type of Business: Public Sector

Location: York, YO1

Salary: £26,400

Contract:  24 months FTC

Hours:  Monday to Friday – 36 hours pw

GI Group are now seeking a Deputy Facilities Manager for our Public Sector client in York.

To ensure a consistent, compliant and welcoming workplace by managing day‑to‑day facilities operations — including tenant liaison, meeting‑room administration, cleaning, security and repairs/maintenance — so the site remains safe, accessible and attractive. The role drives operational continuity and statutory compliance while optimising resources and contractor performance to deliver a high‑quality occupant experience. 

KEY RESPONSIBILITIES:

·        Lead statutory and routine compliance checks; log actions in CAFM and close out defects to maintain a safe, presentable workplace.

·        Manage contractors: approve RAMS, supervise work, audit performance and deliver corrective feedback.

·        Resolve minor repairs, coordinate planned/reactive maintenance and oversee PPM delivery.

·        Maintain site security (passes, keys, alarms, guarding) and provide concierge cover as required.

·        Run building inductions, manage meeting-room bookings and support small office moves to ensure smooth operations.

·        Own CAFM data and site FM procedures; suggest space and sustainability improvements.

·        Record and investigate incidents, support risk assessments, and embed IERP/BCP. Ensure training and cover for first-aiders and incident wardens; act as Incident Manager/Deputy when needed.

·        Represent FM in stakeholder and contractor meetings; communicate clearly across teams.

PERSON SPECIFICIATION:

·        Experience in facilities management or building services, including contractor coordination.

·        Competent with CAFM systems and maintenance scheduling.

·        Strong H&S knowledge; NEBOSH/IOSH or equivalent desirable.

·        Excellent communication, organisation and problem-solving skills

BENEFITS:

·        Excellent pension scheme – 28.97% employer contributions

·        Generous annual leave – 28 days, plus bank holidays

·        Discount and benefits program

·        Free entry to English Heritage sites

Hiring Contact: Joanne Smith

Agency: GI Group Recruitment Ltd

If you would like any further information about any vacancies before applying, please feel free to contact or on 07552 342472