Invoice Processor (JO019710) Doha, Qatar

Salary: Visa, Insurance

We are looking for an Invoice Processor for one of our clients with the following details: 

Start date: 15-APR-2024

End Date: 15-OCT-2024

Location: Doha  

Work status: Resident, Single

 

ACTIVITIES 

HSE:

  • Knowledge and Observance of Company HSE policy, rules and procedures
  • Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans…)

Under the supervision of the Lead, Accounts:

Invoice processing:

  • Comply to Purchase to Pay process for tasks related to AP activities.
  • Verification, processing and timely settlement of incoming invoices and expense claims;
  • Review of received invoices for accuracy and supporting documents
  • Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
  • Scanning of invoices and loading in ERP system (SAP-PALM)
  • Initiating validation workflow (depending on doc type : ex invoice, expense claim…)
  • Processing booking of invoices : last review of the invoice before posting in the system
  • Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
  • Ensuring credit notes – when applicable- are received from suppliers promptly.
  • Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
  • Monitoring and chase up rejected invoices for re-submission.
  • Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
  • Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
  • Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
  • Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
  • Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
  • Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
  • Prepare internal invoices when required

Filing and Archiving and other duties

  • Other ad hoc duties, as requested by the Team Leader or Financial Controller.
  • Prepare any required reports related to Accounts Payables and provide relevant statistics.
  • Archiving documents according to defined procedures.
  • Participate actively to provide required documents to auditors during their missions (internal, external, shareholders’ and tax audits)

QUALIFICATIONS & EXPERIENCE 

SKILLS 

  • Proficient in Microsoft Office applications (mainly excel and word)
  • Proficient in Power point applications.
  • Good knowledge of ERP system SAP and Invoice Management Process
  • Good knowledge of P2P process and good understanding of the roles of each contributor.
  • Recurrent tasks requiring commitment and organizational skills.

KNOWLEDGE

  • Bachelor’s degree in Accounting
  • 5 years’ experience in Finance department.
  • 2 years’ Experience in Account payable
  • ACCOUNTABILITY – Ability to work independently with minimal supervision
  • INITIATIVE – High level of self-motivation and determination
  • PROBLEM SOLVING/DECISION MAKING
    • Strong analytical skills with clear logical thinking and problem solving
    • Ability to work to deadlines under pressure
  • QUANTITY/QUALITY of WORK –
    • Meticulous attention to detail.
    • Good understanding of NOC’s general and administrative cost
    • Good co-ordination with internal customers – various teams in finance, cost controllers, buyers, etc.
  • SERVICE ORIENTATION – Maintain good relation with external and internal customers by assisting promptly when the requests arise.
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