This position is no longer open for applications

We currently have an opportunity for an Accounts Assistant to be based in Great Yarmouth on a Staff basis.

The Role:

The purpose of this role is to support the ODE AM and Great Yarmouth Regional team to accurately process Purchase and Sales transactions, with an auditable trail, following policies and procedures. Supporting the training and administration of the KA procurement and ODE Timesheet systems

Scope of Responsibilities:

This is a broad role and will include, but not be limited to the following:

Purchase Ledger

• Checking and input of purchase ledger invoices/credits for GY region
• Checking and posting of Purchase batches
• Filing and tracking Invoices / Credits received
• Scanning approved invoices into accounts system
• Adding Sales Invoice reference to accounts system and tracking non-reimbursable costs

Sales Ledger

• Collation of costs to recharge to projects (Timesheet MER, 3rd Party Costs and Expenses)
• Preparing Sales Invoices and supporting documentation for review
• Input of approved Sales Invoices for GY region
• Issuing Sales Invoices to customers in the appropriate format and delivery method

Purchasing

• Checking of coding of GY Overhead requisitions / invoices
• Raising purchase orders for GY Overhead costs (within KA)
• Matching GY Overhead Invoices to Purchase Orders (within KA)
• Supporting the Training and Administration of the KA system

Petty Cash & Debit Card

• Effective control of Petty Cash & Debit Card
• Ensuring that all transactions are supported by VAT invoices / receipts wherever possible and relevant approvals are obtained
• Submitting monthly returns and reconciliations for petty cash and debit card transactions

Other Responsibilities

• Liaising with other ODE departments and regions to ensure that procedures are understood and adhered to
• Monitoring and running reports on the ODE Timesheet system
• Deputising / ad-hoc duties as required and applicable to the level of this role and experience

Competencies & Soft Skills:

• Commercially aware
• Conscientious, with a strong work ethic
• Ability to multi-task and prioritise
• Team player, self-starter and problem solver i.e. "Can -do" attitude
• IT literate including the use of accounting software, Excel and Word
• Ability to communicate and interact with all levels of personnel

Qualifications:

Desirable: Accountancy/Bookkeeping Qualification e.g. AAT (planning to or studying towards)

Your Application

Closing date for applications is 06th February 2022. We would like to take this opportunity to thank you for your interest in this vacancy. Your application will be carefully considered during the initial screening process. Unfortunately, due to the high volumes of applicants we are unable to personally respond with everyone that applies but we will contact you if you are selected to progress in the recruitment process.

ODE is an equal opportunities employer.

To comply with immigration legislation, ODE is legally required to verify your right to work in the UK.

Candidates requiring sponsorship to work in the UK will be considered alongside other applicants. Appointments will be based upon ODE being able to provide evidence that there are no other suitable candidates for this vacancy within the EU/EEA or the role is listed on The Shortage Occupation List.

APPROACHES FROM AGENCIES WILL NOT BE CONSIDERED OR ACKNOWLEDGED