PA to Director (J2608) Barrow-In-Furness, England
Salary: | GBP15.43 - GBP15.43 per hour |
We are looking for an experienced PA to Director on a temporary basis for a minimum of 3 months which which could be extended. This is a full time role Mon to Thurs 9 to 5 and Fri 9 to 4:30pm.
The applicant can choose which office to be based from either locations in Barrow, Kendal or Penrith– it is a Hybrid role 3 days in office and 2 days from home (flexible on the days).
There may be an occasional request to travel to another office to take minutes – but practically that will be about once a month. Then standard council expense policy applies e.g. rail/bus travel but also 45p a mile in their own car.
Personal Assistant Job Description:
As a Personal Assistant (PA), you will be responsible for supporting the Director and Associate Director in their day-to-day tasks. Your role includes:
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Diary Management:
- Scheduling, prioritizing, and managing appointments.
- Coordinating internal and external meetings.
- Ensuring all appointments are accurately recorded in a central location (either electronic or on paper).
- Communicating with your boss to determine which meetings can be moved, delegated, or declined.
- Color-coordinating appointments (if using tools like Outlook) for better readability.
- Responding to diary appointments promptly.
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Minutes and Note-Taking:
- Attending meetings and taking accurate minutes.
- Summarizing discussions, decisions, and action items.
- Organizing and maintaining records of meeting minutes.
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Travel Arrangements:
- Making travel arrangements (flights, accommodation, transportation) for your boss.
- Ensuring travel plans align with their schedule.
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Other Administrative Tasks:
- Handling phone calls, correspondence, and queries.
- Sourcing office supplies.
- Assisting with reports, presentations, and briefs.
Remember, confidentiality and attention to detail are crucial in this role. Good luck!