This position is no longer open for applications

We are looking for an experienced PA to Director on a temporary basis for a minimum of 3 months which which could be extended. This is a full time role Mon to Thurs 9 to 5 and Fri 9 to 4:30pm.

The applicant can choose which office to be based from either locations in Barrow, Kendal or Penrith– it is a Hybrid role 3 days in office and 2 days from home (flexible on the days).  

There may be an occasional request to travel to another office to take minutes – but practically that will be about once a month.   Then standard council expense policy applies e.g. rail/bus travel but also 45p a mile in their own car.

Personal Assistant Job Description:

As a Personal Assistant (PA), you will be responsible for supporting the Director and Associate Director in their day-to-day tasks. Your role includes:

1. Diary Management:

   • Scheduling, prioritizing, and managing appointments.
   • Coordinating internal and external meetings.
   • Ensuring all appointments are accurately recorded in a central location (either electronic or on paper).
   • Communicating with your boss to determine which meetings can be moved, delegated, or declined.
   • Color-coordinating appointments (if using tools like Outlook) for better readability.
   • Responding to diary appointments promptly.

2. Minutes and Note-Taking:

   • Attending meetings and taking accurate minutes.
   • Summarizing discussions, decisions, and action items.
   • Organizing and maintaining records of meeting minutes.

3. Travel Arrangements:

   • Making travel arrangements (flights, accommodation, transportation) for your boss.
   • Ensuring travel plans align with their schedule.

4. Other Administrative Tasks:

   • Handling phone calls, correspondence, and queries.
   • Sourcing office supplies.
   • Assisting with reports, presentations, and briefs.

Remember, confidentiality and attention to detail are crucial in this role. Good luck!