Executive Assistant – 12-Month Fixed-Term Contract

Location: Northern Suburbs (On-site)

A long-established Australian business operating is seeking an experienced Executive Assistant to support senior leadership during a 12-month period. The organisation has built a strong reputation for delivering high-quality, design-led products and maintaining long-standing partnerships across retail and distribution channels.

The Opportunity

This role provides high-level support to two senior executives, ensuring the smooth coordination of schedules, communication and day-to-day operations. You will act as a key point of organisation and alignment, enabling leaders to focus on strategic priorities.

The position requires strong judgement, attention to detail and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage complex calendars, including meetings, appointments, and events

• Coordinate and prioritise shifting demands efficiently

• Prepare presentations, reports and briefing materials

• Maintain structured access to senior leadership

• Handle confidential and sensitive information with discretion

• Provide support with ad hoc and occasional personal tasks

• Produce regular reporting (weekly, monthly, annual)

• Oversee corporate event ticket allocation and tracking

Communication Management

• Draft, edit, and proofread correspondence

• Manage inbox communications and respond as appropriate

• Facilitate communication between executives and internal stakeholders

Travel Coordination

• Arrange domestic and international travel

• Prepare detailed itineraries and manage changes

• Complete travel documentation, diaries, and reconciliations

About You

You are an experienced Executive Assistant with a professional, adaptable approach and the ability to operate with autonomy.

Your experience includes:

• 5+ years supporting senior executives in a corporate environment

• Managing highly confidential information

• Strong organisational and time-management skills

• Excellent written and verbal communication

• Proficiency in Microsoft Office Suite (CRM experience advantageous)

• Pronto experience desired

Your approach:

• Discreet and reliable

• Composed under pressure

• Strong judgement and decision-making capability

• Confident and clear communicator

Role Details

• 12-month fixed-term contract

• On-site role located in the Northern Suburbs

• Exposure to a business with established national retail presence and international supply networks