Senior Contracts Engineer (11/06/2024) Angola, Indiana

We are looking for a Senior Contracts Engineer for one of our clients with the following details:  

Starting date: ASAP

Duration: 12 months

Renewable: Yes

Location: Angola

Status : Residential

Qualifications & Experience Required

  • International Experience recommended
  • Expertise within Contracts and Projects in the O&G industry
  • Preferred language of the service : English mandatory, French is a +

Technical Requirements

  • C&P competencies
  • Advanced level in Contracts technical Competencies required
  • C&P tools advanced certification required (SAP, eSourcing, AGORA, SEQUANA)

Activities

The Service holder contributes to the Contracting processes and liaises with various stakeholders to ensure operational objectives are met and proper communication on Service holder’s activity:

  • Timely update of the Project Contract Follow-up Schedule
  • Know (follow, analyze,etc..) Service holder’s market(s) in collaboration with Company’s Global Procurement Department
  • Proactively build and maintain relationship with Technical Entities (work in Duet) and suppliers to establish and maintain a highly effective service.
  • Ensure that all insurance, tax, legal and compliance issues of company assets and personnel are dealt with.
  • Use Affiliate and Projects Group frame agreements and frame contracts as needed.
  • Update the Suppliers and Contracts management tools and use e-sourcing tool whenever possible.
  • Report activity including savings achieved using the available reporting tools.
  • Manage claims with the support of the Contracts and Procurement Manager
  • Keep a contract register of change orders and associated costs in line with the Project Contracts Administration procedure.

The Service holder leads the Contract or Services Purchase Order (PO) award process to provide the Services required to satisfy the operational needs of Service holder’s Technical Entity:

Conduct the contract/services PO award process in accordance with Projects and Affiliate procedures, applicable laws and applicable contracts in respect of the strategy validated (call for tender (CFT), single source, extension...) and where applicable:

  • Prepare the strategy (bidders list, planning, scope, CFT criteria...) with Technical Entity, CATMAN and/or Contracts Committee
  • Launch the publication of the CFT in the Jornal de Angola and in Affiliate’s intranet.
  • Finalize the bidders list.
  • Request for Partners approval and issue a request for concessionaire approval of the bidder list and other required documents.
  • Consolidate the consistency of the CFT documents and prepare CFT file according to the applicable rules and procedures.
  • Follow up of Partners and concessionaire approvals.
  • Issue CFT documents to suppliers approved on the bidders list and liaise with bidders prior to CFT closing date.
  • Whenever necessary launch Supplier/Contractor Qualification (including Due Diligence) process and ensure finalization before the award.
  • Conduct the contractual and commercial bid analysis and negotiations in line with the CFT evaluation tables and strategy.
  • Elaborate the Recommendation to award (RTA) and get it approved as per the internal Delegation of Authority (DoA), by the CATMAN, the Contract Committee and/or other Boards as applicable.
  • Prepare presentations and participate in Contracts Committee for Service holder own files.
  • Request for RTA Partners and concessionaire approvals and follow/register approvals received.
  • Establish the final contract or service PO and submit it for signature in compliance with DoA and B20 procedures.
  • Insert the contract (and all other requested documentation) in the tools specified by the Project and Concessionaire
  • Ensure correct and complete handover of contracts to all Technical Entities concerned.

The Service holder ensures proper management and anticipation in the activities of contract management of Service holder’s files:

  • Monitor the status of contracts and long-term POs under Service holder’s stewardship by anticipating renewals and contracting strategy needs
  • Ensure the launch of contract/PO renewals and amendments whenever relevant and necessary to ensure continuity of the operations.
  • Ensure the settlement of claims with Contractors with the support of C&P Manager, Legal, Insurance or Tax Entities
  • Fill up B20 Contracts databases (Agora, SAP, WorkFlows) timely with the progress of the activity.
  • Launch and participate in the periodic assessment of strategic suppliers during contract execution and Contracts closure reports in liaison with the Technical Entity
  • Ensure correct Contracts handovers to contracts users.
  • Ensure correct storage, filing and archiving of Contracts at conclusion of the contract award process in line with B20 Procedures
  • Ensure that Company’s Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially related to ethics and transparency.
  • If necessary, ensure Suppliers/Contractors Qualification (including Due Diligence) process is launched and finalized before awarding a contract or PO.
  • Ensure the use of the contracting documents and procedures to comply with the standards of the company and the agreements with the Partners.
  • Ensure the application of Affiliate’s General Terms and Conditions for services or the use of “localized” Company’s Group standard contracts.
  • Ensure the good administration and filing of all the contracting documents and ensure that all approvals, justifications, Routing Slips, CBVs etc... are filed in line with the applicable procedures and meet audit requirements in order to minimize any potential Partner/Authorities audit claims or court actions.
  • Participate in reducing contractual risks associated with interfaces with other packages and highlighting potential risks occurring during the execution of the contract.
  • Ensure that clear and accurate records of contractual matters are maintained and monitor key dates, against dates defined in the contracts and highlighting progress and encountered areas of concern
  • Participate, for the Contracts administrated, in the development of Project Budget and subsequent revisions (as requested) according to actual expenditure versus planned budget, potential changes

H3SE :

  • Set a personal example in adherence to Company HSE procedures;
  • Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation;
  • Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution;
  • Report any incidents (Anomaly, unsafe acts, near miss, damage, injury, etc…) exercising caution as necessary to avoid danger to persons and installations or avoid pollution;

Deliverables

The Service holder shall :

  • Manage the contracting processes delivering best quality in time and at the optimal cost for the affiliate.
  • Impose strict confidentiality with regard to the Contractual and Commercial documentation managed.
  • Successfully prepare, negotiate and administer a broad range of complex, technical and high value/risk contracts
  • Use of Affiliate’s and Projects Group contractual terms;
  • Ensure competition and transparency in all contracting processes
  • Provide weekly reports

If Interested Kindly apply.

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