This position is no longer open for applications

APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another   

This position serves as confidential executive assistant to the dean of the College of Liberal Arts & Sciences (CLAS), assisting the dean with administrative responsibilities.

Required Education

• Bachelor’s Degree.

Required Experience

• Five to seven years of administrative duties providing management support or experience with qualitative responsibilities of a similar level.
• Administrative experience in a higher education setting is preferred.

Primary Duties/Essential Functions

• Serves as confidential executive assistant to the dean of the College of Liberal Arts & Sciences, preparing correspondence, reports, and other documents.
• Schedules appointments, meetings, and luncheons; maintains the dean’s, associate/assistant deans’ calendars; makes travel and conference arrangements.
• Provides direction and supervision of assignments, training and front office function for undergraduate student workers, graduate assistants, and full-time office staff.
• Schedules, prepares any arrangements, and attends the CLAS department chair meetings.
• Oversees the implementation of university and college-wide policies at the departmental level, working with department staff managers and assistants as needed.
• Monitors budgets, prepares and approves purchase requisitions, check requests, expense reports, supply orders, and other items as they relate to managing budgets.
• Creates master calendar of College events, coordinating with departments on logistical details as needed.
• Directs and executes mass mailings to students and parents on the Dean’s List.
• Coordinates and conducts meetings for administrative support staff in CLAS, providing training on college processes.
• Establishes and maintains full-time faculty, adjunct faculty, and staff confidential personnel files.
• Processes and tracks full-time faculty workloads and overloads.
• Monitors the process of full-time faculty candidates, coordinates the review of applications, and arranges interviews.
• Coordinates annual CLAS Fall Faculty/Staff Retreat (serving 60+ faculty and staff) and other college gatherings as deemed necessary by the dean, coordinating with outside vendors and campus service departments for meetings and events as needed.
• Assists with the content, layout, and distribution of College publications, including monthly memos from the Dean, parents and alumni newsletters, Board Reports, and Annual Publication summaries.
• Creates, maintains, and posts relevant content on CLAS social media accounts, including Facebook, Instagram, Twitter, and APU Now.
• Serves as a liaison with Strategic Planning & Engagement (SCE), assisting with website updates, developing and posting content as needed.
• Manages other office functions, including facilitating IMT requests, Facilities work orders, and coordination of office assignments at the College and departmental levels.  
• Participates in staff interviews for CLAS departments.
• Assists with special projects as assigned by the Dean.
• Supports and assists associate and assistant deans as needed.
• Regular, punctual attendance during standard business hours (e.g., Mon-Fri 7:00am-4:00pm; 8:00am – 5:00pm; 9:00am-6:00pm). Occasional overtime required.
• Performs other duties required by the Dean.

Skills

• Strong general administrative and organizational skills required. Excellent MS Word word processing skills.
• Type 60 wpm with accuracy.
• Proficient use of Excel, PowerPoint, Publisher, Google Apps, MailChimp or Emma, and PeopleSoft.
• Able to communicate effectively and accurately in oral and written form. Excellent command of the English language a must.
• Ability to compose, proofread, and edit emails and other documents for an academic audience.
• Professional demeanor essential; ability to interact with others with a gracious and welcoming attitude.
• Preferred proficiency in Adobe Illustrator, Canva, and/or other graphic design software.

Mental Demands

• Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline oriented environment with accuracy and consistency.
• Ability to work independently and meet deadlines.
• Ability to work collaboratively with a team, as well as an independent contributor.
• Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
• Self-starter with a positive attitude.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• Requires repetitive motions and sitting at computer keyboard.
• Hearing and speaking on the telephone.
• Able to conduct business at other offices on campus.
• Able to lift, bend, grasp, reach, lift up to 20 lbs. occasionally.
• Requires a Caifornia Driver’s License.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Pleasant office, comfortable temperature.

Technologies

• Proficient in Google Suite., Microsoft Office: Word, Excel, Publisher, Powerpoint, MailChimp, Adobe Illustrator, Canva.

Compensation

• Grade 10: $25.94 - $33.72
• Salary will be commensurate with qualifications, experience, and internal equity. 

Click below to discover some of the many benefits APU employees enjoy including competitive health care options and a generous tuition discount.http://www.apu.edu/humanresources/benefits/ 

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.