This position is no longer open for applications

Closing Date: 15/05/2022

Do you want to be part of the biggest celebration of sport and culture in 2022?

Birmingham 2022 is looking for multiple Venue Operations Coordinators to join the Venue Management Functional Area. The Venue Operations Coordinators will work within the Venue Management Functional Area, providing general administrative support and day-to-day assistance to either one or more of the venue teams, or within the central Venue Management team. In this capacity, the roles will be pivotal in assisting the Venue Management Functional Area and Head of Venue Management in the coordination of all aspects of event planning, operational integration and event delivery.

The ideal candidate will be a proactive and organised individual with an ability to manage multiple work streams effectively and efficiently to meet deadlines and objectives. If you have experience within an administrative or support function, with a strong attention to detail and excellent communication skills, we would love to hear from you.

Responsibilities:

• Provide general administrative and organisational support, including meeting invites, template creation, writing minutes and the organisation of team building exercises.
• Support the Venue General Managers, Assistant Venue General Managers and Venue Operations Managers with the creation and production of venue specific operational planning documentation and presentations.
• Support the capturing and resolution of venue specific risks and issues.
• Prepare Games time venue documentation including daily run sheets, radio fleetmaps and pre-event checklists.
• Liaise with Functional Areas to ensure venue specific safety documentation including emergency evacuation plans, risk assessments, contingency plans are produced in a timely and accurate manner and collated in a central location.
• Assist and facilitate the coordination of contingency planning for the venue team in conjunction with Risk, Health and Safety, Command, Coordination and Communication, Security, Transport and Site Management.
• Coordinate desktop and simulation readiness exercises and assist with the venue specific requirements preparing venue specific content, delivery and evaluation of the plans.

Please see the job description for a full breakdown of the position responsibilities.

Skills and Experience:

Essential

• Proven experience of managing multiple different work streams in an effective and efficient manner, meeting deadlines and objectives.
• Excellent written and verbal communication skills.
• Ability to successfully manage the demands of a constantly changing operational environment.
• Supportive, collaborative and reliable team player.
• High level of attention to detail.

Start Date: ASAP

Contract: Fixed-term contract until August 2022

Location: One Brindley Place, Birmingham (full time, office-based)

Salary: Competitive

Please note, due to the nature of this huge event, shift work including weekend working will be required at Games time. Furthermore, there will be limitations on taking annual leave during the Games operational period in July and August. More specific details can be discussed at interview.

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.

Due to the short-term nature of our roles, all candidates must have current Right to Work in the UK in order to be considered.

Birmingham 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Birmingham 2022 jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Birmingham 2022 jobs site under the current vacancies drop down.

Advertising Date: 27/04/2022