Project Planning Manager – Scheduling specialist (JO015187) Bologna (province), Italy

Duration: 2 years 

Location: Bologna (Mission location : Both Milan and Bologna (Worksite))

Main language : Italian and English mandatory

Purpose of Role

Support Project Managers in the planning and tracking of  activities (engineering, procurement, installation, commissioning, test) for a project.

Reporting to

Head of Project Management

Principal Accountabilities

  • Work with Proposal Managers in the estimation of new project schedule.
  • Work with Project Managers to establish the WBS, assigning durations, dependencies, resources and costs.
  • Maintain and implement an up-to-date project time schedule and include PM@Dematic ‘Q’ gates and project deliverables.
  • Monitor and track the progress achieved vs planned progress for the various project activities throughout the project life cycle: engineering, procurement, installation, commissioning, testing and ramp-up support.
  • Identify and anticipate risks of delays. This has to indicate clearly the critical path of activities and any deviations from the plan.
  • Prepare Progress Monitoring System (Progress figures, unexpected documents revision,..) for all projects KPI  (1st priority is to measure delay in engineering to implement/anticipate corrective actions)
  • Provide support to the Project Manager & team on site in analyzing current status , give alerts and forecast possible deviations.
  • With the Project Managers, proposes recovery plan to meet the baseline schedules.
  • Prepares Internal regular Progress Reports with the Project Managers in order to highlight the potential activities delay on the projects (weekly or monthly: depending of the size of the project).
  • Maintain good control over the schedule forecast of the execution and give accurate predictions of over or under spending in time.
  • Support the Project Managers in Claim management in terms of schedule delay from the customer side.
  • Work within and ensure full compliance with the PM@Dematic guidelines.
  • Capability to develop procedure and recommend changes to improve the efficiency of planning  measurement and scheduling of projects.



Knowledge & Experience Required

  • Minimum HNC in mechanical or electrical engineering.
  • Engineering degree desirable.
  • Proficiency knowledge level of MS Project.
  • Good knowledge of  Excel and Word.
  • Good English level.
  • Minimum 10-year experience in project planning.

Key Contacts

Internal: Project Managers / Purchasing / Engineering / Finance

External: Third Party Suppliers / Customers




Core Competencies

  • Understanding of EPC project workflow
  • Assertiveness (display assertiveness by adopting a win-win approach to negotiation. Deal with conflict constructively, argue skillfully and put forward sound contributions even in the face of opposition.
  • Understanding of contractual conditions
  • Team player
  • Rigor
  • Capability to write procedure/methods
  • Excellent written and verbal communication skills
  • Must be able to travel away from home