Part-time Maintenance Administrator (OT176) Oxford, England
| Salary: | GBP26000 - GBP29000 per annum |
Position; Part-time Maintenance Administrator
Location; Oxford
Salary; £26,000 - £29,000 pro-rated for 30 hours.
The role;
The successful candidate will assist the Maintenance Manager with administration of electronic and hard copy records to facilitate compliance with legislative requirements of construction projects.
Main responsibilities;
- Provide secretarial and administrative assistance to Maintenance Manager
- Liaise with contractors and service providers
- Monitor water testing records for compliance and areas of concern
- Produce reports from PDA system on timesheets, stock etc
- Collection and distribution of project data, job sheets, plans, tasks and information as required
- Research potential problems and issues as directed
- Photocopying, faxing and general office tasking
- Control, assessment and filing of all invoices, purchase order forms and financial documentation relating to Maintenance Administration
- Preparation of monthly reports and documentation Preparing new project, defect and maintenance files
- Software set-up and data input
- Document control and storage
- Typing of letters, emails, faxes, memo’s etc in accordance with instructions from Management as required
- Provide support to the Maintenance Manager as and when required
- Any other tasks as requested by Management when required from time to time
Required;
- Possess at least 2 years demonstrable proficiency in administration
- Have a logical and systematic approach to problem solving
- Be computer literate and confident using E-mail, Word and Excel
- Able to work under pressure, prioritising to meet deadlines, juggling busy workload and multi-tasking
- High attention to detail
- Knowledge of construction compliance and legislation (desirable) or an understanding of property maintenance issues
- Ability to read and interpret plans, construction and contract documentation
- Knowledge of relevant health and safety legislation and its practical application (including areas such as COSHH, working at height and manual handling)
- Ability to work as part of a team but also someone who can work without direction
- Forward thinking, proactive and creative
- Excellent oral and written communication skills
- Positive attitude and friendly outlook
Commutable locations;
Oxford, Abingdon, Kidlington, Cowley, Woodstock, Summertown, Botley
INDCOM