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Executive Assistant

Executive Assistant (ABI113478DFPR) Oxford, England

Salary: GBP33000 - GBP38000 per annum

Position; Executive Assistant

 Location; Oxford

Salary; £33,000 - £38,000 per annum

 About the role;

Planet Recruitment are proud to be working with a fast-growing and prestigious organisation based in the Oxford area.

Responsibilities;

  • Attend events during evenings and weekends where necessary
  • Provide support for special projects where necessary
  • Contribute actively to departmental discussions and decision-making
  • Provide cover for colleagues in their absence as requested
  • Maintain confidentiality of information in compliance with the Data Protection Act and GDPR
  • Such duties relating to the work of the Alumni & Development Office as may be assigned from time to time by the Director
  • Manage the Director of Development’s diary
  • Set up meetings externally and internally as requested, ensuring that all parties are aware of the arrangements
  • Prioritise requests for meetings and ensure effective use of the Director’s time
  • Confirm arrangements and ensure that the relevant papers are available for meetings
  • Coordinate termly Development Committee Meetings, circulating the agenda and papers in good time, distributing minutes as directed and adding to SharePoint
  • Coordinate team meetings and updating team task list
  • Produce donation thank you letters as required
  • Process Director’s incoming post
  • Deal with routine correspondence and telephone enquiries
  • Maintain a log of Alumni & Development Office team attendance
  • Review OUDO notices of annual fund and telethon activity and upload schedule of mailings, telethon, and e-campaigns
  • Process staff expense claims

Essential experience;

  • Educated to A level
  • High level of proficiency on a Customer Relationship Management (CRM) database (preferably Raiser’s Edge/Blackbaud)
  • Excellent communications skills –written and oral
  • Highly organised and efficient
  • Able to work to tight deadlines
  • Works towards high standards of accuracy and efficiency
  • Analytical with an eye for detail
  • Always maintain confidentiality and discretion
  • Courteous, friendly, and tactful. Establishes rapport easily
  • Professional when dealing with Senior Staff, Fellows, alumni, donors, colleagues, and students
  • Ability to juggle priorities and has effective coping strategies
  • Accepts accountability for results
  • Responds positively to change, ambiguity, adversity, and pressure
  • Team player who is proactive and energetic and keen to make things happen
  • Flexible and will contribute by helping others
  • Working knowledge and experience of MS Office applications, email, and the Internet
  • Good judgment about when to use initiative and when to consult
  • Confident in decision making process
  • Resilient with a sense of humour

Commutable locations;

Didcot, Abingdon, Wantage, Oxford, Milton Park, Wallingford, Southmoor, Kingston Bagpuize

Key words;

Administrator, Personal Assistant, Office Manager, Executive Assistant

INDCOM

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