·       General administrative support services

o   Maintain calendar and contacts

o   Room scheduling/reservations (individual and group meetings)

o   Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)

o   Track monthly expenses, prepare expense reports and manage corporate card accounts

o   Make travel arrangements

o   Respond timely to emails requesting other assistance

·       Documentation

o   Proofread documents upon attorney request

o   Perform photocopying, scanning, faxing, binding, filing, etc.

o   Prepare legal correspondence, documents, electronic filings, etc.

o   Document formatting, following firm styles, finalizing document for filing including TOCs.

o   Create and maintain files

o   Prepare new client/matter forms; engagement letters, etc.

o   Create binders

·       Track attorney bar/court admissions/CLE information

·       Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)

·       Enter attorney hours into time management system and manage contract attorney time as applicable

·       Review and edit of monthly prebills; drafting cover letters for same

·       Provide back-up services for other admins or office personnel

·       Other duties and special projects as assigned

Education, Experience, and Skills Required:

·       Associate’s degree preferred

·       2+ years general office experience required, prior law firm experience is preferred.

·       Excellent communication skills, both verbal and written.

·       General knowledge of office equipment and tools.

·       Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.

·       Ability to build rapport with attorneys and professional staff.

·       Strong organizational skills with great attention to detail.

·       The ability to work independently but within a team environment.

Supporting 5-7 Attorneys