Our client, a prestigious private equity firm located in Boston, is seeking a Front Desk Receptionist / Executive Assistant to join their team on a temporary, 5-month maternity leave coverage assignment beginning September 21. This fully onsite position offers $30-$35/hour based on experience, with a schedule of 9:00 AM to 6:00 PM and flexibility to start earlier when needed. The role combines front desk reception responsibilities with executive support in a professional, fast-paced corporate environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Job Responsibilities

• Serve as the first point of contact for visitors, clients, and guests
• Manage the front desk and maintain a polished reception area
• Answer and direct incoming phone calls
• Coordinate mail, deliveries, and courier services
• Provide executive support to four senior leaders
• Manage complex calendars and schedule meetings across multiple time zones
• Arrange domestic and international travel and prepare itineraries
• Process expense reports and reconcile travel-related expenses
• Coordinate meetings, catering, visitor logistics, and special events
• Maintain office supplies and support daily office operations
• Handle confidential information with discretion
• Assist with administrative projects and office initiatives as needed

Candidate Qualifications

• 3+ years of experience in reception, administrative, executive assistant, or office support roles
• Experience supporting senior executives preferred
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with calendar management, travel coordination, and expense reporting
• Strong interpersonal, communication, and customer service skills
• Ability to multitask and prioritize in a fast-paced environment
• Excellent attention to detail and organizational skills
• Professional, service-oriented demeanor
• Ability to maintain confidentiality and exercise sound judgment