This Project Coordinator II position pays $25/hour for 40 hours per week, Monday through Friday from 8:30 AM to 5:00 PM, onsite in Boston, MA. The role is within a large academic medical/higher education organization and is expected to start in early November, run through January 29, with likely extension. It blends faculty recruitment, executive/administrative support, project coordination, and data/reporting.

Key Responsibilities

• Coordinate faculty recruitment and onboarding, including candidate communications, interviews/visits, offer-letter review, visa coordination, and tracking.
• Manage faculty appointments and promotions, including dossiers, CVs, supporting materials, timelines, and appointment documentation.
• Lead department and leadership-sponsored projects from planning through implementation.
• Prepare meeting agendas and minutes and track decisions, deliverables, and action items through completion.
• Provide project and administrative support to senior departmental leadership and provide office coverage as needed.
• Maintain and analyze faculty and project data and develop dashboards, reports, executive summaries, and presentations.
• Identify project risks, monitor progress, and recommend process improvements.
• Coordinate effectively across clinical, research, education, and administrative teams.

Candidate Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years of experience in healthcare administration, faculty affairs, project management, or a closely related area.
• Strong organizational, communication, analytical, and interpersonal skills.
• Ability to independently manage multiple priorities, deadlines, and sensitive information.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies.
• Strong reporting and presentation skills for varied audiences.
• Academic medicine, healthcare, or higher education experience preferred.
• Particularly strong fit for candidates offering a combination of recruitment coordination, executive/administrative support, and project/data experience.

Qualified candidates encouraged to apply for immediate consideration.