Our client, a leading private equity firm in Boston, MA, is seeking a highly polished Executive Assistant for a 6‑month maternity leave coverage beginning February 13th and running through August. This role is fully onsite, working 9:00 AM–5:00 PM, it is paying $42/hour and requires someone who is dependable, flexible, and able to support a collaborative admin team.

Key Responsibilities

Calendar & Outlook Management

• Manage complex executive calendars with accuracy and strong judgment
• Schedule meetings quickly while balancing shifting priorities and stakeholder needs
• Assess urgency, understand involved parties, and coordinate efficiently
• Utilize Outlook features to anticipate needs and handle requests proactively

Travel Coordination

• Complete travel requests promptly and accurately
• Review calendars to confirm logistics, meeting details, and locations
• Present efficient flight and hotel options with clear comparisons
• Manage special requests, approvals, and last‑minute changes
• Communicate booking issues quickly and provide practical alternatives

Software & Technical Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Familiar with OneNote, Adobe PDF tools, and standard office equipment
• Skilled in virtual meeting platforms such as Zoom
• Experienced with expense reporting systems, including Concur

Communication & Team Support

• Provide timely, clear communication with executives and the admin team
• Demonstrate assertiveness when handling time‑sensitive or high‑priority matters
• Manage incoming requests thoughtfully and adapt to individual preferences
• Reduce inbox clutter by consolidating updates and sharing key information efficiently

What They’re Looking For

• Prior Executive Assistant experience supporting senior leaders
• Industry experience in private equity or financial services preferred
• Heavy travel coordination and expense reporting background
• A reliable, consistent presence with minimal time off
• A flexible team player willing to support the broader admin group
• Someone who respects and prioritizes the schedules of other admins