This temporary Executive Assistant opportunity is a 3+ month assignment offering approximately 37.5 hours per week (Monday-Friday, 9:00 AM-5:00 PM with lunch). The role is hybrid, requiring 4 days onsite and 1 day remote in Cambridge, MA. Compensation information is not specified. The position supports senior leadership within a higher education/legal office environment, requiring extensive executive-level administrative support and discretion with highly confidential matters.

Key Responsibilities:

• Serve as the first point of contact for visitors and act as gatekeeper to a senior executive
• Manage a complex executive calendar and scheduling priorities
• Coordinate domestic and international travel arrangements and expense reports
• Track action items, commitments, and follow-up activities
• Oversee day-to-day office and suite operations
• Triage and resolve incoming inquiries with minimal supervision
• Build relationships with internal leadership, external clients, and law firms
• Prepare reports, presentations, and confidential executive materials
• Draft, proofread, and fact-check documents and correspondence
• Conduct online research
• Organize and maintain physical and electronic records
• Troubleshoot technology issues with IT support teams
• Coordinate meetings, conference space, catering, and A/V needs
• Assist with additional office-wide administrative duties

Qualifications:

• Minimum of 7 years of Executive Assistant experience
• Experience supporting senior executives, preferably in a large organization or university setting
• Strong organizational, project management, communication, writing, and proofreading skills
• Advanced experience with complex calendar management
• Proven ability to handle confidential and sensitive information with discretion
• Ability to manage multiple priorities and work effectively under pressure
• Strong attention to detail and deadline management skills
• Professional interpersonal skills and experience interacting with diverse stakeholders
• Advanced proficiency with Microsoft Office, Google Suite, Zoom, Adobe, Dropbox, and document comparison tools
• Experience with document management systems required
• Experience with iManage/Work10 preferred
• High school diploma required; bachelor's degree preferred