Our client, a fast-growing robotics company, is seeking a highly capable Executive Assistant to support senior executives with a primary focus on investor engagement and executive operations. This 3–6-month role is fully onsite in Charlestown, MA, with hours of 8:30AM – 5:00PM and offers $35 - $40/hour. Qualified candidates are encouraged to apply for immediate consideration

Responsibilities

• Coordinate and schedule high-volume investor, board, and executive meetings across multiple
• Manage executive calendars, resolving conflicts and handling frequent last-minute changes
• Prepare meeting rooms and virtual setups, including agendas, materials, and attendee readiness
• Organize and maintain investor, advisor, and partner contact lists
• Support outbound investor outreach by organizing contact data, drafting and proofreading communications, and tracking responses
• Draft, edit, and proofread polished written communications on behalf of executives
• Track meeting outcomes, follow-ups, action items, and next steps
• Maintain accurate records and activity tracking in CRM or similar systems
• Support fundraising and executive operations through ad hoc projects and administrative tasks
• Improve organization of executive workflows, templates, and documentation
• Anticipate executive needs and proactively address issues before they escalate

Skills & Experience:

• 3+ years of experience in executive support, operations, or administrative roles supporting senior leaders
• Experience supporting externally facing initiatives, strategic programs, or commercial operations preferred
• Demonstrated track record of excellence in fast-paced environments
• Exceptional written communication skills with the ability to produce clear, professional, and well-structured content
• Strong verbal communication skills and comfort interacting with executives and external stakeholders
• Polished, professional demeanor in executive and external-facing settings
• High attention to detail and sound judgment regarding confidentiality and discretion
• Working familiarity with CRM systems such as Salesforce, HubSpot, Affinity, or similar software tools strongly preferred
• Strong proficiency with spreadsheets and standard office productivity tools, including word processing and document collaboration software
• Comfortable learning new tools and adapting to evolving processes
• Highly organized, reliable, and proactive with strong follow-through
• Ability to manage ambiguity and prioritize competing demands
• Interested in and able to grow the role and taking on expanded responsibilities over time
• Able to work on site in Charlestown, MA 4+ days per week