This is a temporary, onsite administrative role within a higher education institution, supporting the Dean of Students office at a campus location in Waltham, MA. The position is 35 hours per week, Monday through Friday from 9:00 AM to 5:00 PM with a one-hour break, and is expected to last 12 weeks with strong potential to extend. Pay is $30/hour. The role supports a fast-paced, student-facing environment, with an ideal start date of Tuesday, March 10.

Job Responsibilities

• Manage the Dean of Students’ calendar, meetings, and complex scheduling across multiple campus constituencies
• Coordinate and respond to inquiries received through the office’s general email account and phone line
• Provide guidance to students, families, faculty, and staff navigating sensitive and urgent situations
• Support administrative functions including purchasing, invoice processing, receipt management, and purchasing card reconciliation
• Oversee daily office operations such as answering calls, greeting visitors, processing paperwork, and distributing mail and packages
• Assist with meeting planning, agendas, weekly updates, and year-end reports
• Provide event planning support, including space coordination, catering, publicity, A/V setup, and presentation preparation
• Help design and produce office communications and publications such as invitations, posters, and brochures
• Perform additional administrative duties as assigned

Candidate Qualifications

• Outstanding verbal and written communication skills with the ability to interact effectively with diverse populations
• Proven ability to handle sensitive and confidential information with professionalism and discretion
• Experience supporting senior administration, preferably in a higher education environment
• Strong problem-solving skills and the ability to navigate complex situations independently
• Excellent organizational skills with the ability to prioritize and multitask accurately in a fast-paced setting
• High proficiency in Microsoft Office and the ability to quickly learn and support new software systems
• Comfort working in a collaborative, high-volume office environment with frequent visitors

Qualified and interested candidates are encouraged to apply today for immediate consideration.