This position is no longer open for applications

Beacon Hill Associates is hiring a Workplace Associate to support daily office operations and provide front-desk administrative and facilities coordination support. This role serves as the first point of contact onsite and plays a key part in maintaining a professional, welcoming, and well-organized workplace environment.

Assignment Details

• Hours: Monday–Friday, 7:30 AM – 4:00 PM

• Pay Rate: $17.75/hour

Day-to-Day Responsibilities

Site Operations

• Create a welcoming, professional environment for employees and visitors

• Handle internal and external communications, including monitoring the main phone line

• Support daily workplace and facilities operations

• Schedule, coordinate, and communicate maintenance activities

• Manage internal work order systems and invoice processing

• Provide administrative support to workplace and project teams

• Perform additional tasks as assigned

Workplace Experience

• Deliver consistent, high-quality customer service

• Direct employees and visitors to appropriate points of contact

• Monitor office and facility conditions and ensure follow-up

• Coordinate with vendors and service providers

• Assist with meeting and conference room reservations

Visitor Management

• Manage visitor registration and access

• Ensure compliance with visitor access procedures

• Assist with emergency response protocols when required

Kitchen & Office Support

• Maintain cleanliness of kitchen and break areas

• Monitor and stock office and kitchen supplies

• Coordinate service and repairs for office equipment as needed

Mail Services

• Receive, sort, and distribute mail and packages

• Process outgoing and overnight shipments

Compliance & Administration

• Administer and maintain badge access

• Support basic reporting and administrative tracking

• Follow all safety and workplace guidelines

Ideal Candidate Profile

• Strong administrative or office support experience

• 2+ years of experience in facilities or property administration

• Excellent customer service and communication skills

• Ability to remain professional in high-volume or stressful situations

• Strong time management and multitasking abilities

• Experience with work order or CMMS systems preferred

• Proficiency in Microsoft Office (Outlook, Word, Excel)

• Strong organizational skills and attention to detail

• Advanced Excel skills for administrative reporting preferred

If you are interested in this opportunity, please apply today through Beacon Hill Associates.