This position is no longer open for applications

Beacon Hill Associates is hiring for a Receptionist/Office Coordinator to support daily office operations and provide front-desk and administrative support within a professional services environment.

Assignment Details

Hours: 8:00 AM – 5:00 PM or 8:30 AM – 5:30 PM (1-hour lunch)
Duration: Contract-to-Hire 
Pay Rate: $31.25-$33.65
Parking: Parking deck available and covered
Environment: Onsite; business professional dress code

Day-to-Day Responsibilities

Front Desk & Guest Experience

• Greet and welcome visitors, clients, and vendors in a professional manner
• Escort guests to conference rooms and coordinate visitor logistics including parking validation and refreshments
• Answer and route incoming phone calls and manage the main office voicemail and email inbox
• Support incoming and outgoing mail, packages, and courier services

Office Coordination & Facilities

• Ensure smooth daily operation of the office and serve as the primary point of contact for building-related matters
• Coordinate with vendors such as caterers, building maintenance, security, and supply providers
• Manage the office calendar and communicate visitor and meeting schedules to staff
• Maintain inventory of office and kitchen supplies and ensure shared spaces remain organized and stocked
• Oversee conference room readiness including meeting setup, videoconferencing equipment, and catering coordination
• Manage office expenses and invoices

Administrative Support

• Assist with event planning and coordination for internal and client-facing events
• Build invitee lists, manage invitations and RSVPs, and coordinate vendors and venues
• Provide day-of event support and assist with logistics for office events and meetings
• Maintain internal databases and ensure records are accurate and up to date
• Assist with travel coordination and expense reporting
• Provide document preparation, printing, and binding support as needed
• Assist Executive Assistants with administrative tasks and occasional coverage

Candidate Profile

• Bachelor’s degree preferred
• 2+ years of administrative or office coordination experience preferred, ideally within a professional services environment
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Highly organized with the ability to manage multiple priorities and deadlines
• Strong problem-solving skills and ability to work in fast-paced environments
• Professional, polished communication skills with the ability to interact with senior stakeholders and clients
• Self-starter with strong work ethic and ability to work independently
• Collaborative team player who enjoys supporting colleagues and contributing to a positive office culture

If you are a detail-oriented administrative professional who enjoys supporting a fast-paced office environment apply to Beacon Hill Associates today!