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Facilities Coordinator

Facilities Coordinator (1440476) Nashville, Tennessee

Salary: USD25 - USD25 per hour

Beacon Hill Associates is seeking a Facilities Coordinator in Nashville, TN.

Temporary Facilities Coordinator role in Nashville supporting office decommissioning and new warehouse setup. Short-term focus on vendor coordination; procurement or logistics experience a plus.

Day-to-Day Responsibilities:

  • Supervise daily mailroom operations, including sorting, distribution, and delivery of mail and packages.

  • Coordinate with postal services, couriers (FedEx, UPS), and manage certified, registered, and signature-required mail.

  • Maintain accurate mail logs, tracking systems, and implement security protocols for sensitive items.

  • Manage mail forwarding for relocated employees and oversee mailroom staff workflow.

  • Build and maintain relationships with key stakeholders, landlords, managing agents, and vendors.

  • Assist in managing on-site contractors and procurement of vendors/services.

  • Support financial processes, including purchase orders, accrual reports, and finance trackers.

  • Conduct site inspections, audits, and ensure compliance with safety and building procedures.

  • Maintain premises in neat, functional condition and support disaster recovery/business continuity plans.

  • Follow escalation and incident reporting procedures; support management reports and projects.

  • Ensure tasks meet Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Ideal Candidate:

  • 2+ years of customer-facing or facilities coordination experience.

  • Bachelor’s degree preferred.

  • Strong organizational skills, attention to detail, and time management ability.

  • Excellent communication and interpersonal skills.

  • Proven ability to multitask and adapt in a fast-paced environment.

  • Experience with Microsoft Word, Excel, and Outlook.

  • Prior background in procurement, logistics, or event coordination a plus.

  • Resilient, proactive, and collaborative professional who thrives in dynamic environments.

Additional Details:

  • Location: Nashville, TN

  • Hours: Monday–Friday, 9:00 AM – 2:00 PM (flexibility available)

  • Duration: December 22, 2025-March 21, 2026

  • Pay Rate: $25/hour

  • Culture: Professional, collaborative, fast-moving facilities team

If you are a dependable, detail-oriented professional with strong organizational skills and an interest in facilities or logistics, we encourage you to apply today through Beacon Hill Associates.