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Administrative Assistant

Administrative Assistant (1462172) Miami, Florida

Salary: USD20 - USD23 per hour

Beacon Hill Associates is hiring for an Administrative Assistant to support a professional office environment through administrative coordination, customer communication, records management, and general office operations. This role is ideal for an organized and detail-oriented professional who enjoys supporting multiple business functions while maintaining a high level of accuracy and professionalism.

Assignment Details

  • Hours: Monday-Friday, 8:00 AM – 5:00 PM with a 30-minute lunch
  • Pay Rate: $20-$23/hour
  • Equipment: Laptop provided
  • Dress Code: Business Casual

 

Day-to-Day Responsibilities

Administrative Support

  • Prepare reports, correspondence, memos, invoices, and other business documents.
  • Maintain filing systems and organize corporate records and documentation.
  • File, retrieve, and manage records, reports, and confidential documents.
  • Assist with data entry, record maintenance, and administrative projects.

Office Operations

  • Order and maintain office supplies and inventory.
  • Support records management systems and general office organization.
  • Assist with basic bookkeeping and administrative tracking activities.
  • Open, sort, and distribute incoming mail, emails, and other correspondence.

Customer Service & Communication

  • Answer and direct incoming phone calls professionally.
  • Respond to email inquiries and route requests to appropriate departments.
  • Prepare responses to routine correspondence and inquiries.
  • Serve as a professional point of contact for office communications.

Work Order & Records Coordination

  • Enter, update, and track work orders.
  • Maintain accurate records and documentation related to service requests.
  • Ensure information is organized and updated in internal systems.
  • Support reporting and tracking efforts as needed.

Ideal Candidate Profile

  • High school diploma or GED required.
  • 2-4 years of administrative, office support, or clerical experience.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Ability to work independently and exercise sound judgment.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Professional, dependable, and customer-service focused.