Beacon Hill Associates is hiring for a Licensing Coordinator. This role provides administrative and project support for a corporate licensing and compliance team during a period of increased due diligence and transaction activity. The position supports documentation management, licensing tracking, and coordination across multiple deal stages within a fast-paced corporate environment.

Assignment Details

Hours: 20 hours a week
Work Schedule: Tuesdays, Wednesdays, and Thursdays within core business hours (9:00 AM – 3:00 PM)
Work Environment: On-site in a professional corporate office setting
Pay Rate: $26-$27hour

Day-to-Day Responsibilities

Due Diligence Support

• Retrieve and organize licensing documentation for assigned locations
• Maintain a master tracking spreadsheet for license types, expiration dates, and jurisdictional requirements
• Set up and organize shared folders for diligence projects
• Track license renewals and update documentation and expiration dates accordingly

Active Deal Support

• Assist with gathering documentation and information required for licensing applications
• Prepare application packets requiring signatures and verify documentation accuracy
• Track requests and documentation from internal stakeholders
• Maintain records of required approvals, documentation, and compliance steps throughout the process

Deal Closing Support

• Prepare change-of-ownership notifications to appropriate jurisdictions
• Update internal systems and documentation once transactions are finalized
• Scan, save, and organize final documentation and closure letters
• Maintain organized digital records and update project folders as transactions close

Candidate Profile

• Bachelor’s degree preferred
• Minimum of 3+ years of professional administrative or operations experience
• Experience handling confidential or sensitive information
• Strong organizational, documentation, and administrative skills
• Proficiency with Microsoft Office and document management systems
• Self-starter with strong written and verbal communication skills
• Ability to work independently and manage shifting priorities in a project-based environment
• High attention to detail and strong follow-through on tasks

If you are an organized administrative professional who enjoys supporting project-based work in a fast-paced corporate environment, apply to Beacon Hill Associates today.