SOUTH SUDAN – Finance and HR Coordinator (H/F)- Juba (SRH05076) Juba, South Sudan
| Salary: | Monthly perdiem |
JOB DESCRIPTION
General objectives
The Finance and HR coordinator will direct and coordinate all administrative, accounting, and financial services associated with the mission. He/she will take part in defining Solidarités International’s human resources policy and ensure that it is followed.
As coordinator, he is responsible for the mission’s financial balance. He/she will monitor adherence to SI administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place.
He/she is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters.
Main responsibilities
Human Resource Management:
- Build and maintain a team dynamic which enables the objectives of Solidarités International to be carried out in his/her mission.
- Promote the ethics and values of Solidarités International.
- Monitor the implementation of Solidarités International's human resources policy and procedures (recruitment, EAP, etc.).
- Monitor the personal and professional stability of Solidarités International employees and ensure that an adequate living and working environment is maintained.
- Verify mission recruitment needs, post profiles and contracts.
- Drive the implementation and improvement of Solidarités International’s training policy and monitor staff development.
- In conjunction with headquarters and HoM, Define Solidarités International salary and social policies and ensure they are implemented. Evaluate risks linked to changes in compensation and social policies.
- Drive the implementation of legal systems for representing and consulting in-country personnel and support the management and settlement of conflicts.
- Update the rules of procedure and the HR manual to follow the developing legal framework or any changes in the understanding of this framework.
- Ensure that any litigation is administratively monitored and represent Solidarités International before administrative and legal authorities if required.
Financial, accounting, and budgetary management
- Define expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle.
- Verify the accounts before they are sent to headquarters.
- Consolidate and check the Allocation boards.
- Prepare, monitor, and revise the mission’s financial programming.
- Complete the consolidation of monthly budget follow up and ensure that the mission remains financially stable.
- Connect budgetary consumption with activity progress. Propose changes if necessary.
- Monitor the mission’s operating costs.
- Train the mission’s senior staff in how to use the budget follow up tools.
- Prepare and assist with possible audits or inspections.
- Prepare and consolidate the financial sections of proposals.
- Integrate the new donor contracts into the financial management of a mission’s projects, adhering to Solidarités procedures.
Main priorities for the first three months
- Capacity building of the team on technical administrative and financial topics.
- Ensure accurate and regular Budget FU, support strategic decision.
- Ensure strong collaboration on the consortium project funded by EU.
- Participate to proposal writing in order to ensure the financial coverage of the mission.
- Develop and implement PSEA / CEC training, and Staff social representative systems.