Ukraine - Administrative Manager (F/M) - Dnipro (SRH06209) Dnipropetrovsk, Ukraine
| Salary: | Per diem USD 700 |
About the mission
Since the beginning of the "full scale invasion" of Ukraine by Russian Forces, SI has been responding to the needs of the population in the territories under the control of the Governement of Ukraine. While the programming was rightly very much geared towards immediate emergency response in 2022 and 2023, 2024 was a transitional year towards a more emergency and recovery balanced programming , In 2025 SI programmatic strateguc will revolve around 2 axis, axis 1 being about responding to both acute and chronic emergencies and axis 2 being about contributing to create conducive conditions for safe and dignified stay and return in stabilized areas (in support to local authorities for them to be able to deliver a better WASH public service). SI in Ukraine works in the sectors of WASH and SHELTER and promote an integrated approach whenever feasible and relevant. SI is also committed to transfer a portion of their activitie to local partners. In 2025 the set-up will be comprised of (roughly) 105 staffs, including 20 expatriates. The activities are implemented in 6 oblasts in the south and the east of Ukraine, and coordinated through 3 field bases in Dnipro, Kharkiv and Mikolaiv. The coordination office is located in Kyiv. Donors in 2025 will be BHA, CDCS, AFD, ECHO (and likely SDC).
General objective:
| The Administrative Manager is responsible for the Finance and Human Resources departments at base level. He/She guarantees the implentation of Solidarites International Procedures at base level (accounting, budget management, payroll, HR policies...). She/He advises and support the Field Coordinator and the other departments to ensure the sound financial management of the base and a the smooth completion of the projects. She/He is responsible for the management and the capacity development of the department. She/He is the primary focal point at base level for the Human Resources Coordinator and the Finance Coordinator |
The main challenges:
| - New tools and procedures were implemented during the Q1 2025 to enhance the financial management of the base. - The split of responsabilities between the coordination office and Dnipro base is being revised, a RACI exercise is ongoing. - Complex labour legislation and administrative envirronment |
Priorities for the 2/3 first months:
| - Support the design of a RACI adapated to the new org-chart to ensure a clear definition of responsabilities and tasks - Develop a localisation strategy through systematic appraisals, career development and training, and external recruitments - Accompany and train the budget holders and promote a financial risk management culture among them |
Security constraints:
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Although the security in Dnipro center remains good overall, the city is regularly targeted by missiles strikes (explosions). The operations and personal movements can sometimes be disrupted by the air alarms.
A salaried position:
SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment. Breaks: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with a USD 850 break allowance, allocated by Sl). To these breaks periods, SI grants one (1) additional rest day per month worked. Insurance package: Expatriates benefit from an insurance package which refunds all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
LIVING CONDITIONS:
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