SOUTH SUDAN – HR, FINANCE AND LOG MANAGER (H/F) – UPPER NILE (SRH05035) Malakal, South Sudan
| Salary: | monthly per diem |
ABOUT THE JOB
Role
The HR, Finance and logistics manager is in charge of the administrative, financial, HR and logistics management of the Malakal base, in compliance with donors and SI’s procedures:
- He/she organizes logistics and administrative support to the programs, oversees the implementation of the HR policies and supports the Field Coordinator with the security management from an operational perspective.
- He /She supports, monitors, and trains the members of his administrative and logistics team.
- He /She ensures maintenance and logistic at base level and is in charge of fleet; premises and assets.
Main responsibilities
Finance management: He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program team:
- Budgetary / financial monitoring
- Cash-flow/bookkeeping
- Administrative management of personnel
- Training of admin
Logistics: He/She will implement and supervise all logistics operations at his/her assigned base and organize logistics support for proper and timely programs implementation.
- Supply Management
- Vehicle Fleet Management
- Equipment/Telecommunications Management
- Management and Monitoring of IT Equipment
- Stock Management
- Security Management
Team management:
- Human Resource Management
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
Administrative management of the mission:
- Verify and validate all contracts drafted at the base
- Assist in selecting SI’s premises
- Ensure administrative monitoring of insurance locations, claims and contracts
Specific stakes and challenges
- Evolution between two different contexts: city (Malakal) office in humanitarian hub as main base and very isolated area (Aburoc) sub office.
- Difficulty of access between the two bases and the field during rainy season.
- Remote management of teams.
- The access between the two bases is complicated, especially during rainy season.
- Poor market in Aburoc, anticipation of supply from Malakal/Juba is mandatory.
- Limited funds and lack of financial visibility which impact long-term contract management both in HR, procurement, and general supply planification.
Priorities for the 2/3 first months
- Automation of the base (voucherisation, digitalization…).
- Capacity building of the teams.
- Improve HR management.
- Review of the processes and the practices.