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Purchase Ledger Assistant - Woking

• To post all supplier invoices and staff expense claims to the ledgers, ensuring they are matched to purchase orders and receipts.
• Produce 2 weekly payment runs ensuring all payments are made within the due dates and for the correct amounts. (a payment run for suppliers and a payment run for settlements).
• Complete supplier statement reconciliations and action any queries.
• Timely identification and resolution of queries with internal staff and external suppliers – involves working closely with venues and buyers.
• Create new supplier accounts ensuring all relevant information is verified and entered correctly onto the system.
• Answer telephone calls from suppliers.
• Post payments for manual payments timeously (payments made outside of the usual BACS process) and allocate them to the invoices.
• Share responsibility of managing the AP mailbox.
• Good time management skills.
• Ability to multitask, work well under pressure and use initiative.
• Attention to detail.
• Provide cover for colleagues’ holidays and sick leave.
• Fill in credit application forms before handing to the AP manager for signing.
• Knowledge of how to clear aging queries.
• Ability to work to deadlines.
• Strong IT skills, fast learner.