Payroll & Invoicing Officer (TFSI-00001) Port Louis, Mauritius

Salary: transportation allowance

Job Purpose:

  • Responsible for the preparation of Payroll and Invoice.
  • Follows up with Client on outstanding receivables

Job description (Responsibilities & Accountabilities)

  • Sets-up the financial conditions of the consultant contract and client contract in the payroll and invoicing tool.
  • Receives and checks the approved Time Sheets and expense claims from Consultant.
  • Processes the payroll of each Consultant according to the monthly Timesheet and contract.
  • Put the salary payment online according to the internal schedule and send monthly pay slip to consultant.
  • Books and keeps track of cash advances given to Consultants.
  • Invoices the client, and sends the Courier according to the internal schedule.
  • Posts accounting entries for all payroll cost transactions and invoices for revenue transactions during month-end.
  • Ensures that for any unprocessed salaries at the time of closing, and non-invoiced amounts are accrued at month end.
  • Participates in the margin and cost analysis and liaise with Cost Controller any factors with material impact on the margin.
  • Works closely with the Payroll Team Leader for cash collection; Sends monthly statement of accounts and customer payment reminders.
  • Provides clarifications of pay slips and invoices as and when required.
  • Makes a reconciliation of AR and generate a report for upper management as needed.
  • Validates subcontractor invoices related to consultant; Advice accrual amount in the list of missing subcontractor invoices provided by Accounting; Coordination with Accounting Department for any discrepancies
  • Books intercompany invoices related to consultants.
  • Follows up missing POs/contracts to concerned persons.
  • Follows up POs amount against invoicing – alert when invoicing amount is close or exceeding the PO amount
  • Attends to auditors during interim/year-end audit and provide audit requirements needed.

 

Employee Profile [Educational Qualification, Skills & Experience]:

    • Degree in Finance and Accounting
    • Knowledge of Accountancy and IT skills
    • Minimum 5 years’ experience
    • Working between inter companies and exposure in an international group of companies is a plus

   

Skills Required:

  • Excellent communication skills
  • Must be knowledgeable in Navision 2013
  • Fluent English speaking and writing skills are mandatory
  • Ability to communicate fluently with Consultants and understand their requirements.
  • Ability to harness a working environment which encourages team work, energy and problem-solving skills
  • Able to report and take necessary action for escalation
  • IT Skills like MS Word, and Excel are mandatory
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