This position is no longer open for applications

Job Purpose:

• To carry out all logistics arrangements of Consultants such as hotel, flight, and transportation booking, visa processing, and other related paperwork while maintaining proper documentation.
• To assist the Account Managers in daily administrative duties.

Job description

• Prepares Local Purchase Order (LPO) for the purchase of tickets and coordinates with the supplier for all other requirements.
• Communicates with Public Relation Officer (PRO), Clients, Visa Agencies, Embassies, and Consultants for arranging Visa and Work Permits.
• Coordinates with Client regarding meet and greet arrangements.
• Obtains approvals for purchase of tickets, booking of hotels, etc. for Consultants.
• Follows up with Consultants on the required documentation related to Mobilization/Demobilization process (medical checkup, trainings, etc).
• Collects all necessary documents like passports, IDs, etc. from the recruited consultants.
• Assists Account Manager with regards to Logistics matters and provides them all information about mobilization status.
• Coordinates with Finance Department regarding approvals for the LPO, Payments, and Supplier Invoice etc.
• Coordinates with Assistant (Human Resources) on matters related to Medical and Insurance Certificate of Consultants.
• Coordinates with other Logistics team members.
• Prepares Employment Certificate, Mission Order, and other related letters for Logistics purposes.

Employee Profile [Educational Qualification, Skills & Experience]:

• Degree in any Discipline; 2 to 3 years’ of experience in similar organization.
• Ability to work as per superior’s instructions/guidelines; good in IT skills like MS Offices
• Good team player and ability to work under pressure
• Good in Communication – verbal and written