This position is no longer open for applications

Our client is seeking a temporary Facilities Coordinator to support day-to-day facilities operations and help maintain a safe, efficient, and well-managed environment at their North Austin location. This role will coordinate a small team of multi-skilled operatives, manage vendor relationships, and support key financial and operational processes across the site.

This is a 4-month contract, fully onsite, Monday through Friday during standard business hours (8:30 AM–5:00 PM), with rare overtime opportunities as needed. Compensation is between 20-21hr. 

Key Responsibilities:

• Provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives
• Build and maintain strong working relationships with key client stakeholders, landlords, managing agents, and facilities vendors
• Assist in managing on-site contractors to ensure services are delivered to required standards
• Support the procurement of vendors and services as needed
• Assist with financial processes, including purchase order management, monthly accrual reports, and finance trackers
• Ensure timely and accurate processing of purchase orders within the internal financial management system
• Conduct site inspections, assessments, audits, and safety procedures in line with building and compliance requirements
• Support implementation of the property risk management program and industry best practices
• Maintain premises in a neat, safe, and fully operational condition at all times
• Assist with disaster recovery and business continuity planning
• Follow established escalation and incident reporting procedures
• Support regular management reporting and ad hoc projects as required
• Help achieve established Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets

Qualifications & Skills:

• Ability to work independently and collaboratively within a team environment
• Familiarity with Google Sheets, data entry and working with data 
• Self-motivated with a confident, energetic, and proactive approach
• Strong verbal and written communication skills
• Ability to work well under pressure and remain flexible
• Ability to lift up to 50 lbs
• Ability to perform inspections on a 3 floor building
• Bachelor’s degree in a related field
• Proficiency in Google Suite 
• Clean driving record required