This position is no longer open for applications

For our pharmaceutical partner, localized in French part of Switzerland, Kelly Scientific is looking for an

R2P Invoice Processing Manager – English fluent
100 % - Temporary position

Your mission:

The Invoice Processing Specialist supports the Alcon EU FSC - Accounts Payable, resolution and payment processes, enabling the execution of quality services. This role supports having systems, documentation, compliance and reporting in place and supports continuous improvement projects to provide highly effective and efficient end-to-end processes to the company divisions. The position requires a self-driven, diligent, hard-working individual with knowledge and experience in Accounts Payable. The role entails the provision of services within the scope of E2E Invoice life cycle from system entry until ready for payment. Providing timely and accurate output as requested by the market’s accounting regulations. Efficient management of supplier interaction and investigations regarding invoice processing and execution of month-end closing activities as well as related Compliance (SOX) activities.

Your responsibilities:
Performance Management and Service Delivery:

• Processes accurately PO and non-PO invoices, credit notes and pre-payments for vendors/suppliers within deadlines by priority, enabling cash discount potentials and ensuring payment terms and ensuring turn-around-time of 3 workdays
• Ensures proper document management (e.g. reception and validation of invoices) and download of statements e.g. fleet, BTA
• Timely resolution of RTV cases (using VIM workflow/JDE – mail to SC) and VIM workplace to enable timely execution of payment runs
• Handling of VIM workplace/analytics, SAP Opex workflows and Basware unprocessed/Inflow/return/ready for transfer/cancellation
• Timely execution of month-end closing activities
• Preparation of accrual proposals/support accrual process (JDE)
• Ownership over account reconciliation (Balance sheet and supplier sub-ledger: AP vs. GL, accrual account)
• Partners with and supports all functional areas of the EU FSC (requestors, stakeholders and suppliers) to solve all issues related to the R2P IP process
• Participates and assists in driving the knowledge management process including the development of user manuals, knowledge bases, FAQs, etc.
• Trains existing or new team members
• Supports continuous improvement of services in quality and effectiveness in close collaboration with line manager/peers. Isolates problem trends and ensures that troubleshooting efforts are completed for recurring problems until permanent solutions are found

People:

• Interacts proactively with all functional areas of the EU FSC to ensure appropriate accounting, financial reporting and settlement of revenue matters is accomplished. Actively supports working style being inclusive, proactive, respectful, and results driven in alignment with the company’s values and behaviors
• Inclusive, proactive, result-oriented and customer-focused attitude, while driving continuous improvement and change
• Acts service oriented to enable service lines to deliver a high-performing organization

Compliance:

• Ensures all processes, policies and procedures are clearly defined, fully documented, in line with standards and consistent with best practices
• Ensures compliance with Accounting Manual, Financial Controls Manual and regulatory requirements
• Timely performance of company internal controls relevant to Invoice Processing, such as invoice file import, invoice coding and posting, debit balances, OTV, interface monitoring
• Ensures application of agreed control procedures and actively support to deliver SOX certification
• Promotes a strong and control environment and follow-up on audit issues and implement correcting measures
• Stable services incl. those of outsourced operations, no control issues. KPI on target (3 party invoices turn-around time, invoice ageing)
• Processing a defined average number of invoices per day/week/month
• No unsatisfactory audit rating and timely execution of action plans. All compliance control passed and executed timely and in high quality
• Accuracy and timeliness of month-end reconciliations
• In time preparation of accruals files; high quality ensured
• No surprises during audits and no escalations
• Effective collaboration within FSC
• Customer satisfaction of service delivery and process specific KPIs in accordance with agreed SLAs
• Professional and positive attitude towards change and continuous improvement
• Collaborative and resourceful towards team members and other EU FSC teams

Education (minimum/desirable):

• Degree in finance and/or accounting or relevant experience.

Experience:

• 1-3 years in account payable department (preferably shared services)
• In-depth knowledge of R2P processes and system solutions (e.g. invoice processing)
• Microsoft Office suite (Word, Excel, PowerPoint, Access, Outlook)
• Demonstrated ability to work effectively in a multi-national, matrix organization
• Detail oriented, professional attitude, reliable
• SAP knowledge preferable (FI/MM)

Languages:

• English (written and spoken) plus 2-3 EU relevant languages, German, French, Italian, Spanish/Portuguese.