TwoScots are proud to be partnering with a leading Catholic education provider to recruit a dedicated Health, Safety and Wellbeing (HSW) Administrative Assistant. This role sits within the Health, Safety and Wellbeing Directorate, providing high-level administrative support to the HSW team, with a focus on injury management, OHS, and WorkCover processes.

You'll play a key role in supporting schools across the network, helping to reduce administrative burdens while contributing to the safety, wellbeing, and operational efficiency of the organisation.

This is a temporary opportunity for 6 months, based in East Melbourne with flexible hybrid working arrangements.

CULTURE & BENEFITS:

• Supportive, purpose-driven team with strong values around integrity, respect, and excellence

• Modern office in East Melbourne

• Immediate start for 6 months

KEY RESPONSIBILITIES:

• Provide high-level administrative support to the Health, Safety and Wellbeing team, including the Injury Management, OHS, and Workers Compensation teams

• Calendar and appointment management

• Prepare, review, and edit reports, correspondence, spreadsheets, and meeting documents

• Organise meetings, prepare agendas, and provide accurate minute taking

• Manage shared inboxes (WorkCover, Wellbeing, OHS) and act as the first point of contact for enquiries

• Process claims, invoices, certificates, and financial requisitions

• Liaise with schools and payroll regarding wage calculations, declarations, and indexation

• Maintain and update injury management platforms and document management systems

• Lodge and manage paperwork for new WorkCover claims

• Provide office management support, including supplies coordination

• Perform general administrative duties as required

SKILLS & EXPERIENCE:

• Strong administration background, ideally in OHS, WorkCover, or injury management settings

• Excellent communication skills, both written and verbal, with the ability to engage internal and external stakeholders at all levels

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher), electronic diary management, and web-based platforms

• High-level attention to detail, organisational skills, and the ability to prioritise competing demands

• Experience working with records and document management systems (Content Manager highly regarded)

QUALIFICATIONS & REQUIREMENTS:

• Relevant tertiary qualification (desirable) or interest in Health, Safety, or Administration

• Working With Children Check or VIT registration (or willingness to obtain)

• Clear National Criminal History Check

• Commitment to child safety, wellbeing, and the values of Catholic education

HOW TO APPLY:

If you’re a detail-oriented administrator who thrives in a fast-paced, purpose-driven environment — and you’re passionate about supporting health, safety, and wellbeing outcomes in education — we’d love to hear from you.

Please send your CV to charlie@twoscotsrecruitment.com.au or click APPLY NOW.