TwoScots Recruitment is excited to partner with a growing engineering consultancy in their search for a part time Project Administrator / Office Manager to join their team. Based in Melbourne’s inner eastern suburbs, this role offers a fantastic opportunity to step into a broad, hands-on position supporting a busy and dynamic consulting environment, with a stronger focus on project coordination and keeping jobs moving through the business.

This opportunity is ideal for a proactive all-rounder who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping projects, people and operations running smoothly behind the scenes. The role is a part time opportunity with flexibility for 3/4 day work week, or reduced hours across 5 days. 

Culture & Benefits

• Work-Life Balance – School hours or reduced hours available (approx. 10am–3pm)
• Supportive Environment – Down-to-earth, collaborative team
• Autonomous Role – Opportunity to take ownership of project and office coordination
• Varied Position – Mix of project admin, office management, and operational support

Key Responsibilities

• Coordinate incoming and outgoing projects, ensuring jobs are set up correctly and tracked through each stage
• Create and maintain project folders, documentation and filing systems
• Assist with fee proposals, quotes, project specifications and formatting of reports
• Manage deadlines, approvals and follow-ups to keep consultants and projects on track
• Provide document control support, checking forms, templates and ensuring consistency
• Upload and manage documentation via client systems such as Procore / Aconex where required
• Assist with invoicing, project setup and basic accounts administration
• Oversee the day-to-day running of the office and ensure smooth operations
• Manage suppliers, office ordering, maintenance requests and general coordination
• Support meetings, scheduling, staff functions and wider business administration

What We’re Looking For

• Previous experience in a Project Administrator / Office Manager / Contracts Admin / Administrator role
• Exposure to engineering, construction, architecture or consulting environments highly regarded
• Strong Microsoft Office skills with confidence formatting professional documents
• Experience with Xero or similar systems preferred
• Highly organised with strong attention to detail and ability to manage multiple priorities
• Confident, proactive personality who can take ownership and keep things moving
• Someone who is adaptable, hands-on, and happy to pitch in wherever needed
• A natural all-rounder who enjoys variety and being the backbone of a team

If you’re an experienced administrator looking for a flexible, autonomous role where you can support projects and become a key part of a growing consultancy, APPLY NOW.

Alternatively, contact Charlie at charlie@twoscotsrecruitment.com.au for a confidential discussion.