Corporate Travel Associate / Hybrid (2 days/week in Paddington office)/c£17 per hour 

We are seeking a highly organised and proactive Senior Concierge Meeting & Events Associate to join a global team delivering high-impact corporate meetings and events. This is a fantastic opportunity for an experienced events professional to manage end-to-end logistics, venue sourcing, and stakeholder coordination across a diverse portfolio of internal and client-facing events.

Key Responsibilities:

Event Planning & Execution

• Plan and deliver a range of corporate events, from conferences to large-scale gatherings
• Source venues that meet specific event requirements and client preferences
• Provide curated venue options and side-by-side comparisons
• Build seamless travel itineraries including dining and experiences

Vendor & Stakeholder Coordination

• Negotiate contracts to maximise savings and reduce cancellation risks
• Maintain a database of preferred venues and suppliers
• Coordinate with internal teams and external vendors to ensure smooth execution
• Collaborate with purchasing teams for approvals and payments

Event Logistics & Compliance

• Use platforms like Cvent for venue sourcing and proposal tracking
• Conduct 100% of hotel space searches via Cvent
• Ensure compliance with pharmaceutical regulations and company policies
• Track sourcing metrics, cost savings, and vendor performance

Problem-Solving & Innovation

• Proactively resolve challenges and improve event processes
• Stay informed on industry trends, new venues, and emerging markets

Candidate Profile:

• Minimum 5 years’ experience in event planning (medical/pharmaceutical events preferred)
• Strong project management and organisational skills
• Advanced English proficiency; additional languages a plus
• Experience using Cvent for venue sourcing
• Understanding of pharmaceutical compliance in event planning (preferred)
• Travel booking experience beneficial (cross-training available)

Additional Information:

• Hybrid working model with flexibility around event schedules
• Occasional travel required for on-site coordination
• Strong vendor management and stakeholder communication skills essential

This is a unique opportunity to join a global team at the forefront of corporate event delivery. If you thrive in a fast-paced environment and have a passion for creating exceptional experiences, we’d love to hear from you.

Apply now to take the next step in your events career.

__PRESENT