A leading professional services firm headquartered in Chicago is seeking an Executive Assistant and Office Administrator to provide high-level administrative support to their president and ensure smooth daily operations of the office, including reception. This pivotal role requires a polished, resourceful professional with excellent judgment, organizational finesse, and the ability to manage multiple priorities in a fast-paced environment.

THE ROLE:

• Serve as the primary point of contact for the office, managing phone communications, visitors, and inquiries with professionalism and discretion.
• Manage a complex executive calendar, including client meetings, internal planning sessions, travel arrangements, and firmwide events.
• Prepare meeting materials, coordinate logistics, and ensure follow-up on key action items.
• Draft, proofread, and edit correspondence, reports, and presentations for internal and client-facing purposes.
• Oversee general office operations including ordering supplies, vendors, and facilities management to ensure a professional, efficient work environment.
• Support firmwide initiatives, team meetings, and company events, from concept through execution.
• Track project timelines, coordinate deliverables, and maintain organized documentation.
• Uphold the highest standards of confidentiality and professionalism in all interactions.

YOU:

• Bachelor’s degree preferred but not required.
• 3+ years of administrative experience supporting senior leaders, ideally within a professional services, consulting, or client-focused environment.
• Advanced proficiency in Microsoft Office Suite; familiarity with project management or CRM tools is a plus.
• Exceptional written and verbal communication skills with meticulous attention to detail.
• Strong sense of ownership, initiative, and follow-through.
• Ability to balance multiple priorities with poise, discretion, and a service-oriented mindset.

This is a 5 day in office role. This firm offers a competitive compensation package and comprehensive benefits, along with a collaborative and high-performing work culture.